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Top Tips to Save Money on Office Supplies

Whether you’re a small business owner or a multinational corporation, the chances are you’ll spend money on office supplies like stationery. And like most other businesses in the current economic climate, you’re probably looking for ways to shave down your bills and keep your profit high.

That’s why we’ve put together a list of the top five ways that you can save money on office supplies which are easy to implement and don’t involve huge sacrifices:

  1. Buy in bulk

There are certain office supplies that you can almost guarantee will get used up quickly. Whether it’s pens and notepads or tea and coffee, buying in bulk allows you to make great cost savings and ensures you don’t run out of essential items.

  1. Monitor usage

Whether it’s intentional or not, sometimes employees can end up taking office supplies home. While there’s probably no malicious behaviour behind it, over time it can tot up and cost you a significant amount of revenue. Try and set up a stationery or office supplies monitoring system to keep track of what’s what.

  1. Set up a supplier account

Setting up a business account with an office supplies company can mean you’re able to access exclusive discounts that you wouldn’t otherwise be privy to. You’ll also be able to save orders, repeat orders and receive rewards.

  1. Go for compatible cartridges

If you’re spending a lot on computer toner or ink, compatible cartridges may be for you. If they’re sold by a reputable source, they often work just as well at a significantly reduced price.

  1. Do all your shopping in one place

As the adage goes, time is money. And searching around for hours on end for office supplies can be a time-consuming task. Purchasing all your office supplies from one place leads to exclusive discounts, free delivery and is much quicker.

At Discount Office UK, we sell a huge range of office related products. From furniture to filing to desktop essentials and cleaning supplies, we offer low prices every day of the year.

For more information on how we might be able to save you and your business money, please call us on: 0800 298 57 42.

The Surprising Things You Can Get from a Stationery Supplier

Offices around the world are dependent on a steady supply of stationery, and the trusty pen and paper are often taken for granted.

 

But it’s not just stationery that keeps the office ticking along. At Discount Office, we’ve put together a list of popular office supplies you might be surprised you can get from an online stationery retailer:

 

  1. Tea and coffee

Behind every workforce is a steady flow of tea and coffee. Buying in bulk means there’ll definitely be enough to go round and keep your staff happy.

office supplies

  1. Client-worthy coffee

Perhaps you have a very important person visiting the office and want to pull out all the stops. While it’s an office luxury, fresh coffee can be a nice touch for any special meetings.

office supplies

  1. Disposable cutlery

Disposable spoons, forks and knives are ideal for office catering, perfect for buffets, meetings and conferences.

 

  1. Cleaner

With Winter in full swing, keeping office germs to a minimum can help reduce downtime. Investing in some cleaning spray can make all the difference – just use once a day to keep the surfaces clean.

office supplies

  1. Washing up liquid

Most offices don’t have the luxury of a dishwasher. Therefore, having a supply of washing up liquid in the kitchen is vital to keep the area clean and tidy.

 

  1. Disinfectant

Your office cleaner will need a steady supply of cleaning products to do his or her job, and disinfectant is vital. Buying it in bulk is far more cost effective and means there’ll be enough to go round the whole building.

 

  1. Bin bags

Buying bin bags from the supermarket can be an expensive carry on, so purchasing them in bulk from a specialist supplier works out more cost effective.

office supplies

  1. Computer wipes

It can be easy to forget about the germs that live on computer keyboards, but computer wipes can help keep an office clean and its staff healthy.

 

At Discount Office UK, we supply a huge range of stationery and other office supplies. To find out more about how we can help your office run smoothly, or for the latest deals, please call: 0800 298 57 42.

Encouraging Employee Wellbeing This National Work Life Week

On the 2nd of October, the start of National Work Life Week, employers and employees around the country are being encouraged to focus on wellbeing at work and how they can retain a good work-life balance.

desktop essentials

There are many things employees can do to help with their own wellbeing at work, such as utilising their lunchbreaks, getting up from their desk regularly and ensuring they plan activities outside the office environment, but as an employer, what can you do to help things along?

We’ve compiled a list of how you can take part in National Work Life Week and what you can do to encourage wellbeing in the workplace.

  1. Encourage flexible working requests

Highlight some examples of staff who work flexibly in your office, whether it’s because of childcare or caring responsibilities or progressing towards retirement. While flexible working might not always be possible, have an open-door policy where people don’t feel afraid to ask.

 

  1. Have some rules on digital devices

Try and create some rules on using digital devices so that staff don’t work around the clock. If someone needs to be on call, have a designated ‘on call’ phone. It can be very tempting to expect your staff to answer emails when they’ve gone home from work, likewise it can be extremely tricky for them to switch off and relax if their phone is always bleeping.

 

  1. Put on a time management event

Pick staff in your business who manage their time effectively and put on a presentation lunch where they share their tips and tricks with the rest of the business. This can help others plan their time better and help reduce their stress levels.

 

  1. Make sure the cupboards are stocked and desks are tidy

Keeping office desks clean and tidy is often underrated. Being comfortable, organised and in a clean environment can have untold benefits to both your office and your employees. It can make people feel empowered at work, increase productivity levels and make it easier for staff to focus on the task in hand. Encourage staff to organise their desks by providing a range of desktop essentials like lever arch files, desk tidies, pens and wall planners. Having the cupboard stocked with free catering refreshments like tea and coffee can also be a nice touch.

  1. Keep the office clean

The average person spends more time awake at work than they do at home, so it’s important to try and keep the office as inviting and comfortable as possible. One of the key things you can do to improve happiness and wellbeing is to keep the office clean and to encourage staff to take pride in their workspace. Having cleaning supplies to hand makes it easier for your employees to do this, so make sure you’ve always got the cupboards stocked up.

 

At Discount Office UK, we offer a wide range of office supplies – from packaging and mailroom goods to stationery and catering products. If you need assistance with your purchase, or if you can’t find something you’re looking for, call us today on: 0800 298 57 42.

Office Supplies Your Start-Up Business Can’t Be Without

Starting a new business is no mean feat and your to do list will probably be longer than you can shake a stick at. But one of the key ingredients to running a successful business often gets overlooked. We’ll give you a clue – you can write with it, write on it, stick it up and use it to organise your workstation. You guessed it, we’re talking about stationery.

 

When you’ve got lots of important things to work on and you’re wearing all the different hats a new business owner needs to wear, thinking about which stationery you need probably won’t be a priority. That’s why at Discount Office, we’ve tried to make your life easier by coming up with the top ten stationery and office items your start-up business is sure to need.

 

  1. Pens and pencils

Although the digital age has decreased our pen dependency, we’re willing to bet money that pens and pencils will be a key staple in your office. Whether you need to write a note, sign something, or work better by mapping your ideas out by hard copy, pens and pencils are something you can’t go without.

pens

 

  1. Notebooks

If you’ve got pens in your arsenal, you’re going to need something to write on. Choose notebooks that are best suited to your needs – whether you need big notebooks, small notebooks, or anything in between, the possibilities are endless.

  1. A diary

This is one of the most important items any start-up business is a diary. Planning your time is an essential part of running a business, so you’ll want to know where you are, who with and at what time. Although you can use online calendars, a hard copy diary will never fail and you can access it wherever you are, at any time.

  1. A wall diary

Being able to see the year ahead in one snapshot can be very useful, so investing in a wall planner can be a wise move.

wallplanners

  1. Printer paper

You’re sure to need printer paper very early on, so make sure you’ve fully stocked up. Buying printer paper every now and again in bulk can be a good way of making sure you don’t run out at a critical time.

  1. Ring binders and lever arch files

It’s always easier to try and be organised from the get go, so having a range of ring binders and lever arch files from the outset can help you in your quest. You’re also likely to need dividers to help you streamline your filing system.

  1. Envelopes

There’s nothing quite like the post for sending important letters and documents – and to do that you’ll need envelopes. From white business envelopes and manilla ones, to premium and board backed envelopes, stocking up on a few different types will stand you in good stead.

  1. Toner and cartridges

Whether you plan to use an inkjet or laser printer, you can’t be without some kind of ink or toner. If you’re unsure whether the products you’re looking at match with your printer, it’s always best to check with the stationery provider you’re buying from.

  1. Office furniture

Depending on your office arrangement, you may well need furniture, such as filing cabinets, pedestals and bookcases. These will help with your organisational efforts and give a professional feel to your workspace.

  1. Refreshments

Many of us like the odd cup of tea and coffee, so stocking up on catering refreshments can ensure you and your workforce have enough power to get you through the day.

 

 

If you’re ready to get your new office into action, call us today on: 0800 298 5742 to see how we can help with your set up. We have a wide range of office stationery, products and furniture guaranteed to suit your needs.  

 

Our Top Office Savers

The average business spends up to £500 per head on office supplies each year. To help you keep costs down, we have some great money saving products in stock.

Compatible Ink Cartridges

If your business often uses one or more office printer you will know how quickly ink cartridges run out and how expensive brand name replacements can be. Our range of compatible ink cartridges are compatible most modern models and considerable savings.

Click here to find out more

 

Recycled Pens

No office item disappears with quite the alarming frequency that pens do, so they are usually the first on a stationary re-stocking list. We have a great range of recycled pens at heavily discounted prices, offering a great saving and an opportunity to help the environment!

Click here to find out more

 

Computer Cleaning Products

Desktop computers and laptops are often the most expensive equipment in an office and the most difficult and costly to replace. Keeping modern PC units clear of dust and debris is essential to maintaining performance and longevity, so computer cleaning products can save businesses money in the long run.

Click here to find out more

 

Q Storage Boxes

If you’re looking for an inexpensive storage solution for keeping important business documents safe and tidy, look no further! We are currently offering a 50% discount on a pack of 10 high-capacity Q Storage Boxes, perfect for transportation and big enough to hold suspension files and transfer cases.

Click here to find out more

 

Nescafe Partners Blend Coffee 500gm

If you are forever nipping down to the shops to buy a new jar of coffee for the office, this could be the special offer for you! We currently have a limited number of Nescafe Partners Blend Coffee 500gm Catering Tins in stock, available for less than £20 and capable of keeping even the most voracious coffee drinkers satisfied!

Click here to find out more

 

If you would like to talk about your office stationery needs please give us a call on 0800 298 5742.

A Tidy Desk Equals a Tidy Mind – Encouraging a Clear Desk Policy

There’s nothing truer than the saying ‘a tidy desk equals a tidy mind’, and at Discount Office we love to help people streamline their working environment. But what are the benefits of a clean desk policy, and how can the right office equipment help?

tidy desk

  1. It saves time

 

When you or your employees have an untidy, disorganised desk it can mean that key information gets lost or even worse, stolen. By organising notes and paperwork through using the right types of lever arch files and archive storage, you can ensure that you know where everything is, at all times. This means that you can work quicker and smarter, reduce wasted time and ultimately, increase profits. It can also keep confidential information private, rather than it being on display for all to see.

  1. It helps you think clearly

Having an untidy desk can mean that you or your employees may find it difficult to concentrate and reduce performance. Keeping your office environment tidy through using things like desk tidies, letter trays and magazine racks can mean that there’s less risk of distraction and more headspace to focus on the task in hand.

  1. You can streamline lists and reminders

While some people are list lovers, not everyone has a process that works for them. By using tools like sticky notes, you and your team can be clear on what’s on your to do list, and what needs to be marked up ready for later in the day. This offers a clear system that makes everyone’s lives easier and reduces the need for messy scraps of paper all over the desks.

  1. You make a good impression

You never know who might visit your office, so it’s important to keep it looking clean and clutter free at all times. Doing this will give off the right impression, whereas an untidy office with paper, mess and stationery lying around screams unorganised chaos.

  1. You inspire creativity

A clear desk can be seen as a blank slate that inspires the imagination and stops the creative process being interrupted by unsightly scribbles or clutter. If you’re struggling to find a home for all of the things on your desk, take a look at the types of products available for keeping your desk tidy.

 

If you want to increase your team’s productivity through ensuring they keep their desks clear and clutter free, call us today on: 0800 298 57 42. Our wide range of office products are sure to fit the bill.

 

 

 

How to Keep Your Office Stationery Supplies Safe

The occasional missing pen or notepad might not be worth your serious attention, however, if you have serial stationery thieves amongst your ranks it could be costing your business valuable time and resources each year.

 

It’s been found by Office Genie that millions of UK companies are victim to office supply theft, with nearly a quarter of employees stealing from their workplace:

 

  • Workplace theft is highest in the East of England, with 34% of staff admitting to it.
  • Creative companies – watch out. 45% of employees in the creative sector admitted to stealing items, which makes them the biggest culprits.
  • The top five stolen stationery items are pens, envelopes, Post-Its, markers or highlighters, and sellotape.
  • If caught red-handed 53% of staff believe that they’ll receive a warning from their employer, though 33% believe that there will be no consequences.

 

Why might people steal from you?

 

Sometimes office theft isn’t just about needing an extra supply of paper or printing supplies at home. Stationery theft often relates to the employer/employee dynamic as a whole, such as how trusted or valued employees feel. For instance, locking away and restricting stationery supplies to a minimum may create frustration amongst your workforce as it minimises trust. If a member of staff feels underpaid or undervalued, they may resort to behaviours like stealing to gain an upper hand.

 

What happens if your staff are stealing your supplies?

 

The Fair Work Act and Fair Work Regulation considers employee theft as a serious misconduct.
Following the National Employment Standards, serious misconduct can be remediated by terminating your employee’s employment without notice. But you may be thinking that stealing 5 pens is far less punishable than thieving £5,000 worth of product, right?
The seriousness of the offence will depend upon many factors, such as the circumstances of the act and what evidence you have; whether this is the employee’s first theft; what level position they are employed in; plus, the possible impacts of the theft on your business.

 

If it is not a serious misconduct, then there are a few things you could do to remediate the issue. Depending on the circumstance you could offer verbal warning or written warning, or agree on appropriate action according to the terms in their contract.

 

Preventing stationery theft in the workplace

 

Regardless of what it is or the amount that has been stolen, theft is still a misconduct and costs a business time and money. In order to prevent workplace theft, you’ll need to clearly set out appropriate policies which are consistently applied:

 

  • Assess the purchase and distribution process of office supplies to minimise potential for theft. Look at the company spend on office supplies – making set monthly or quarterly orders instead of having an ‘as-and-when’ approach will help you better control costs. Perhaps you may also assign a specific member of staff to purchase office supplies and require employees to sign for particular items.

 

  • Open engagement with staff by asking them about suggestions for preventing theft. Clearly setting out your expectations and applying procedures fairly will ensure a more trustful relationship.

 

  • Policies on office theft should be simple, with office supply items listed clearly. State what counts as theft, what measures will be taken if employees are caught stealing, and how employees can report suspected theft confidentially.

 

  • You may want to limit accessibility to stationery supplies by using locked storage, however remember to be open about your reasons for this action so as not to create frustration among staff.

 

For any more advice on streamlining your office supply costs you can speak to the team at Discount Office UK. We provide office product and planning services to help businesses save on all their office needs, and by setting up a simple business account you can have access to our extensive range of office supplies at the best prices.

Buying Your Office Supplies in Bulk

Keeping an office running smoothly doesn’t just come from hard work and dedication. It also relies on you and your employees having everything that’s needed to hand.

We’re not just talking about pens and paper – some would argue that a steady flow of tea is a key component of a successful day at work.

At Discount Office, we’d like to share the top reasons why you and your staff benefit from buying business supplies in bulk.

  1. There’s always fuel to hand
    First things first, most people like a hot drink when they start their working day. Ensuring you always have enough refreshments to hand means that your employees have the fuel they need to get through their workload.

    Having a stash of snacks always go down well with employees too – but try and stay away from things like sweets and chocolate that will just cause a 3pm energy slump.
    office supplies

  2. Cost savings
    Buying things like paper, toners, and other office products from one supplier and in large quantities can often mean that it works out cheaper. You’ll also avoid unnecessary delivery charges. Need we say more?
  3. Less trips to the shop
    Going back and forth to the shops can be a time consuming exercise, and we’ve all heard the old adage ‘time is money’. By buying a big supply of something means that instead of going shopping once a week, you can spend more time focusing on your business.
  4. You won’t be caught out
    Just imagine – you’re in the final throws of getting together an important pitch document out to a prospective client. It’s 4pm and they need it before lunch the following day. You’ve started printing it, only for your printer to run out of specialist toner. Now what?

    By ensuring that you have stocked up on all your supplies, you’re less likely to be caught out.

  5. Enhanced employee productivity
    When your office has its stationery cupboard filled with the items your employees need to do their job, it increases their productivity. Things like pens and paper are basic items that most staff in an office will need. If you suddenly run out, what will happen then?

    At Discount Office UK, we sell all office related products. From furniture to filing, from computers to cardboard and from projectors to pin boards, we offer low prices every day of the year.

    For more information on how we might be able to save you and your business money, please call us on: 0800 298 57 42.

     

Celebrating National Stationery Week 2017 – ‘Writing Matters’

National Stationery Week

This year, National Stationery Week runs from the 24th April until the 30th April. Whilst digital technology is becoming increasingly important to us for daily use, this yearly event promotes that writing by hand continues to be as valuable as ever and encourages people to put pen to paper more often. At Discount Office UK, we love everything stationery and know that ‘writing matters’, so we are always excited to help promote National Stationery Week.

Although many of us make use of a computer every day, both at home and in the workplace, research commissioned by National Stationery Week is providing very promising results that most people still believe that it’s so important to be able to write by hand:

  • 91% of children aged between 8 and 15 think it’s import to be able to write by hand
  • 86% of business managers still expect candidates applying for jobs to be able to write proficiently by hand, as well as have keyboard skills.

Why ‘writing matters’

There’s absolutely no doubting that digital technology has many advantages and makes life much easier in so many ways, but this doesn’t take away from all of the benefits we gain from writing by hand. Writing by hand might be seen as old fashioned, but it will always be a relevant skill.

Here are just 3 of the most important reasons why choosing pen and paper is good for us:

pens#1 Writing by hand helps our memory

Research suggests that writing by hand helps to increase our memory and help us retain more information than when we type. Writing with a pen helps to stimulate the part of the brain known as the reticular activating system, which helps filter down everything that the brain needs to process. The RAS helps to bring the most important information to the fore.

#2 Writing is good for stress relief

The physical act of writing with pen on paper can be a great stress reliever and can help to improve focus and attention.

#3 Writing keeps our brain sharp and helps creativity

Choosing to write by hand regularly helps to foster deeper thinking and creativity, helping to keep the brain sharp.

There are also many reasons why the practice of writing by hand is important for businesses. It can be tempting to rely on technology, but there are certainly some aspects of using a computer or mobile device that can also be a distraction and can detract a sense of humanness that can be valuable in business.

  • Paper doesn’t bombard you with push notifications – Computers and mobile devices can be really distracting. At any moment, a push notification can take our focus away from what we are working on and in many cases, the information that the notification is providing isn’t relevant or important. Using pen and paper helps you stay engaged with what you are doing and helps things get done faster.
  • Writing by hand is much more personal – When it comes to communication, there are some times when a hand written note can be much more powerful. A handwritten card, compliment slip or invitation to a client or customer often has a stronger effect on the recipient.
  • Writing helps you think more about what you are saying – When we type on a keyboard, it’s so easy to delete what’s been written. Writing with pen and paper makes us think harder about what we are saying, so we either take more care to get things right first time, or writing can encourage us to go through more drafts until work is the best it can be.

If you are inspired to take up pen and paper and promote the mantra that ‘writing matters’ to your co-workers or employees, Discount Office UK should be your first point of call for all your business stationery needs. We can supply everything you need in terms of paper, pens, pencils and writing equipment.

Call today on 0800 298 5742 and our friendly team will always be happy to assist you.

Top 10 must Have Office Supplies

Desk chairs

Having the right kind of desk chairs for your employees is very important. Your workers are in their seats between 9-5, five days a week, which means that there are bound to be some kind of health implications. So, it’s your duty as the employer to make sure that you provide comfortable seating that provides the right support.

Computer cleaning equipment

Believe it or not, if we were to swab your computer equipment, we can almost guarantee that we’d find all kinds of bacteria. It has even been claimed that some keyboards are dirtier than a toilet!  So stock up on some computer cleaning gear for your employees and make sure they clean equipment regularly.

Ball point pens

Is it just us, or do pens just disappear and at the most inconvenient time? You can never have enough pens, so make sure your stationary cupboard is full of them.

Box Files

Keeping organised plays an important role in managing your workload. So, we included box files in this list. Make sure you’re ahead of the game and your work is maintained appropriately.

Letter Trays

Having letter trays at your desk can help improve the quality of your work as well as help you keep organised. In our opinion, they’re an office must have.

Janitorial supplies

Maintaining cleanliness at your office is a legal requirement. So, to make sure you’re able to stay on top of things, have a cupboard full of janitorial supplies, ready for any messy situation.

Refreshments

You can’t have an office without refreshments. Although it may not be against the law, we think it should be! Having tea and coffee during a mundane day really can lift moods and increase motivation. So stock up now.

Notice Board

A notice board is a way to communicate with your employees. Let them know what’s going on in the company, or let them tell you.

Storage boxes

All offices have things they like to store away, so keep it neat, organised and out of the way with a storage box. A necessity for every office.

Memo pads

It goes without saying that memo pads are a basic office necessity. Regardless of offices going paperless, there will always be a need for the old fashioned paper and pen.

To talk to us about your office stationery needs, you can call Discount Office UK today on 0800 298 57 42.