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Archive for the ‘Initiative’ Category

Workplace Essentials for Keeping Your Computer Clean

When you work on a computer every day, it is inevitable that your computer will quickly get dirty. Even if you make a conscious effort to keep your workspace clean and tidy on a weekly, or even daily basis, your computer, computer monitor, mouse and keyboard can quickly become dusty and dirty. Cleaning your computer can be very frustrating, as just as quickly as it takes you to make it dust free, it will hardly take any longer for the dust to return.

In some cases, using the wrong cleaning products can lead to a quicker build-up of dust and dirt. Wipes and sprays that aren’t designed for a computer monitor can leave the screen looking dirty and smudged, and many wet wipes can attract dust. What many people don’t realise is that there are a number of useful and cost effective products that are specifically designed for computer cleaning:

air dusterAerosol Air Dusters

When cleaning your computer, you will likely find that there are many areas that aren’t easily accessible. Whilst you may be able to effectively clean most areas of your computer and keyboard, when there is dust stuck between keys, or inside the fan ducts of your computer, this can really stand out. Aerosol air dusters contain compressed HFC free gas and are designed to blow dust and debris out of less accessible areas of your electronic appliances, including your computer, keyboard, laptop or printer.

computer screen wipesScreen Cleaning Wipes

PC/screen cleaning wipes can be bought to effectively clean all glass and plastic surfaces of your computer and other office equipment, for example, printers, plastic PC housings and casings. However, when it comes to keeping your screen clean, specialist screen cleaning wet and dry wipes can be much more effective.

Using a wet screen cleaning wipe, you can wipe dust and debris away from your screen without leaving any smears. When using a wet wipe, dust in the air can quickly stick to the screen, and many tissues and cloths can also leave debris on the screen if they are used to wipe it dry. Low lint drying cloths are much more effective at wiping a screen dry and can be bought in packs with non-smearing wet wipes. By regularly using wet and dry wipes, you can keep your screen in a much cleaner and clearer state.

computer foam cleanerFoam Cleaner

Once you have used an air duster to blow all loose dust and debris away, an anti-static foam cleaner can then be used to clean all plastic and metal surfaces of your printer without attracting a fast build-up of dust. This type of cleaner is effective for cleaning textures surfaces that are common on computer housings and casings. It is important not to use foam cleaner on computer screens as it is not designed for this kind of surface and is likely to do more harm than good.

If you are looking for a workplace essentials supplier, or would like to learn more about computer cleaning products, please call Discount Office UK on 0800 298 5742.

Why Flipcharts and Flipchart Pads are Still Relevant Presentation Aids

FlipchartAlthough we live in a world centred on the latest technologies, with businesses always aiming to stay up to date with the latest high-tech gadgets for giving presentations, this doesn’t mean that traditional aids are no longer relevant.

When giving a presentation, it is easy to get carried away playing with the latest interactive whiteboards, tablets and presentation software; so much so that the presenter may lose focus on the points that they are trying to make. It is not the flashy visual aids and technology that make the presentation, it’s important to remember that the most important element of a presentation is its content, and the engaging way in which it is delivered.

Some of the best visual aids remain to be the most simple – rather than taking over the presentation, a visual aid should be just that, an aid to the presenter. For most businesses, particular small to medium sized companies, a simple flipchart remains to be a valuable form of visual support. In most cases, a presentation will be given to a maximum of 30 or so people, most of the time, much less, so a flipchart is the perfect size to provide a visual stimulus to a powerful presentation.

Let’s look at some of the biggest advantages of choosing to use flipcharts and flipchart pads:

  • A flipchart won’t let you down at last minute – Computer software and interactive screens may let you down at last minute, or even worse, in the middle of a presentation. You may lose an essential document, a projector bulb may fail, or you could lose electricity all together. By drawing or printing out your visual stimulus on a flipchart pad, or drywipe boards and mounting them on a flipchart easel, you will have a physical copy that won’t fail.
  • A flipchart is economical – Flipcharts are relatively inexpensive and don’t require any special films, printers or bulbs. In some cases, spending thousands of pounds on high-tech presentation software and equipment may not be the best use of your company spend, when the same message could be provided with a large paper flipchart pad.
  • Flipcharts allow for any last minute changes – If a new point comes up mid presentation or meeting, a flipchart allows you the freedom to add that point to the presentation visual aids there and then. Whilst digital presentations can provide a powerful visual impetus, they don’t allow for the same spontaneity as traditional pen and paper. For last minute, or mid presentation changes, all you need is a box of flipchart markers at hand.

Giving a presentation is not just about showing off your ability to use a computer and the latest technologies – the main focus should be on the speaker, not the visuals. A flipchart may be low-tech and old fashioned, but it is reliable and simple to use. There is no need for any special skills to be able to effectively get your point across.

Office Essentials – Files and Folders

Whether at home or in an office environment, everyone has a certain amount of paperwork that they need to keep hold of for future reference. However, without some sort of filing system, it is easy to misplace important files and this could potentially cause a lot of problems. On top of the obvious benefits of keeping your paper work organised, who wants to look at unruly stacks of paper that could instead be kept neat and tidy and stored out of sight?

Being disorganised can actually create more work, and take up a lot of valuable time. Here we look at the benefits of using different filing systems and folders to keep important paper work in order:

Document Wallets

Document wallets, often manufactured from recycled card, are a lightweight, cost effective and traditional solution to keeping important files and paper work in order. Often available in packs of up to 10, A4 document wallets are an ideal way of keeping small amounts of paperwork together and safe from dirt and dust. In order to make particular pieces of paper easier to find, you can use a number of document wallets so that you can categorise paperwork, and then keep all documents together in a draw.

document wallets

document wallets

Ring Binders

Ring binders are ideal for storing a number of different categories of paperwork in the same folder. The name ring binder comes from the ring mechanisms inside the folder. O or D-shaped, the rings open and close to allow you to fasten paper documents or plastic wallets into the ring binder. Ring binders are designed to make it quick and easy for you to find what you are looking for, whether this be a single piece of paper, or a series of files.

You can choose to punch holes into your documents and fasten them into a ring binder, or if you prefer to keep your paperwork intact, you can instead place individual sheets of paper or piles of paper into ready punched plastic wallets, which can then be bound into the folder. Whilst ring binders can hold a considerably large amount of paper work than most document wallets, once the rings are full, it is advisory not to attempt to overstuff ring binders.

ring binder

Lever Arch Files

Lever arch files are probably the most useful way of keeping all of your paper work together, whilst still being able to keep different categories separated and still allowing you to find what you need quickly and without fuss. Lever arch files are designed to hold larger amounts of paper than standard ring binders and so are often much thicker at the spine and more sturdily manufactured.

Whilst the ring mechanisms of ring binders can simply be clipped open and closed using your fingers, due to the extra paper weight that lever arch files are designed to hold, the ring binding mechanisms are instead operated by a lever, hence the name ‘lever arch file’. The lever ensures that the ring binding mechanism stays closed when it needs to be, keeping all paper in the right order and preventing it from falling out.

As lever arch files are designed to hold a large volume of paperwork, many people choose to separate different sections with card indexes and dividers, making it much easier to skip through to the right section of the folder.

lever arch files

To view our range of folders and filing solutions, please visit discountofficeuk.co.uk.

The Benefits of Ordering Your Office Products from a Single Supplier

With such a wide range of office products needed every day whatever your business, it can be easy to lose track of your stock levels, especially if you are ordering different supplies from different suppliers. This can lead to you ordering more office products than you need, or spending more than you need to on various supplies.

Office supplies can consist of a pretty wide range of different products including:

initiative office productsDesktop Supplies – such as calculators, waste bins, paperclips, rubber bands, pens, pencils and various pieces of stationery that you are likely to make use of an a daily, or at least weekly basis

Organisational Products – Books and notepads, as well as folder dividers and planners are used in most offices to help members of staff stay organised

Filing and Archiving – In a business office environment, there is very often a need to file and archive important documents and paperwork for future use or reference

Sales and Presentation Products – In most offices, there is a regular need for presentation equipment such as whiteboards, presentation boards, flipchart pads and easels, as well as presentation binders. Whether for external sales or internal use, sales and presentation office products are essential for most businesses

Paper and Print Materials – No office would function without paper and print supplies, ranging from paper and printer cartridges, to calculator, chip and pin rolls and USB sticksoffice paper

Workplace Essentials – Workplace essentials such as computer cleaning products, hand towels, bin bags, toilet rolls and first aid kits are easily forgotten

As the scope of office products that are needed every day is so wide, many businesses make the mistake of ordering from a number of different suppliers for different kinds of products. However, many office product suppliers can provide everything that a business will need.

How does this benefit your business?

  • Organisation – first of all, by ordering all office supplies from one place, it is much easier to stay organised. By setting up an account with your local office products supplier, you can keep track of what you are ordering and ensure that your stock cupboards are fully stocked, without overflowing with excess materials
  • Cost – By ordering all office products from a single supplier, businesses can look to cut costs. One of the main benefits of ordering all office supplies from one place is that postage and delivery costs can be cut down if a complete order is delivered at once, rather than in numerous different packages from various locations
  • Time Saving – Making numerous different orders and keeping track of office supply stock can be time consuming. By switching to a single supplier, businesses can save time by only making one bulk order at a time. Many office products suppliers can also help your business to keep track of stock levels by monitoring past orders for clients that open an account.

If you are looking to switch all of your office product needs over to a single supplier, you can contact Discount Office UK on 0800 298 57 42 or visit our website to view our Initiative office product collection.