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Archive for the ‘office stationery’ Category

Top Ways to Buy Office Stationery on a Budget

With all the necessary parts of your business you’ll want to ensure that you’re saving as much money as possible whilst keeping things running productively. This is especially true for your office stationery and all the essential supplies that you’ll need for smooth operations. With some forward planning and consideration there are many ways you can quickly cut the costs of your stationery supplies without compromising on quality.

Here are our top tips for buying your office stationery on a budget:

Be organised

With so much to focus on, stationery might not be at the top of your priority list, however leaving it till it’s an emergency to place an order will only bump up the costs of delivery and contribute to rushed choices which may not be so cost-effective.

Be sure to purchase your office stationery before you completely run out, so that you can choose a cheaper delivery option and potentially save big over the course of the year!

Make bulk purchases

By ordering in large quantities for a longer period, instead of getting stationery as and when you need it, you could receive a good discount on your items as many retailers will give you a bulk buy offer. You could do this on a monthly or quarterly basis depending on your needs, meaning that you’ll save significantly on your necessary items as well as with delivery costs.

Set up a Business Account with your supplier

With a business account you’ll be able to set up a purchasing schedule to suit you, plus it will be less timely and simpler to place an order. Your supplier may also offer you exclusive discounts on your stationery and with a dedicated account manager you’ll benefit from better customer support, order tracking and returns processing.

Only buy what you need

Although bulk purchases may save you a lot of money, bulk buying unnecessary items like multiple different coloured packs of post-it notes or highlighters when you only need one, will add up hugely over the course of the year. Instead, cut costs and only get what you really need for productive office operations.

If your order is wrong, return it!

Although it may seem a hassle to return a box of pens that aren’t quite right or notepads in the wrong size, holding onto it and not making use of the supplies isn’t cost-efficient. By returning it you’ll be able to get the most value from your order, potentially save money and save on storage space for the products you really need.

If you’re looking for office stationery on a budget, why not browse through our wide range of quality office essentials, or contact us to find out more about the benefits of a Business Account? Simply call our team on 0800 298 5742, or use our contact form here to get in touch.

Why We Will Always Need Pens and Paper in the Office

Tablets, touch screens and wireless devices are commonplace in the home and office in 2016, but simple pen and paper still remain staples of the office.

We take it for granted that all of our electronic devices are connected. We can open up our emails on a browser, on a tablet, or even on our smartphones when we are on the go. Through digital technology, we can be connected to as many people as possible at all times and come to expect all information as fast as possible. However, whilst a large percentage of people are very comfortable with digital devices and would consider themselves tech savvy, it’s fair to say that we all like to keep a pen and paper at our desks.

paper notebookWhilst a lot of technology has quickly gone out of date or out of favour (think of a floppy disk, or even a laptop that is more than a couple of years old!), pens and paper have been with us since ancient times. We are always competitive about having the latest technology and it can be embarrassing if you haven’t got the latest iPhone or Windows update, but this is never the case when reaching for a biro, fountain pen, or even a paper notebook. Pen and paper have never been out of fashion.

Trusty pen and paper

There’s something old fashioned, yet comforting and human about jotting down important information on a piece of paper. If we have to remember an important date or write a to-do list, we often choose to write this down on paper even if we have also inputted it into our phone or tablet. Most likely, the reason for this is that we don’t fully put our trust in technology. Although digital devices make our lives much easier, they can still let us down if they run out of battery, lose internet connection or break.

ball point penAlthough technology will be on our side 95% of the time, when it does fail, we can rely on a trusty pen and a piece of paper to come to our rescue. In an office environment, we can’t afford to lose important notes or miss important meetings, so traditional pen and paper will always be a mainstay of the office. As much as we are driven forward by technology and commit to keeping up to date, we will always rely on the good old desktop essential that has been with us throughout history.

If you are short of pens, paper or other essential desktop supplies, you can call Discount Office UK today on 0800 298 5742 and we will be glad to assist you.

4 Benefits of a Tidy Workspace

Most of us ten to let our desks build up with papers, files, to-do lists and various pieces of stationery over time. Eventually, it becomes a chore trying to find your keyboard without moving things. In a busy job, keeping your workspace tidy often doesn’t quite make your daily to do list, but there are many benefits to releasing your inner clean freak.

Mess can be related to stress

For some people, just looking at a messy desk or workspace when they get into work can be stressful. For others, an untidy desk is bearable for a while, until it gets harder to find important files or papers, slowing you down when you are in a rush. By keeping your desk tidy, there is no need to panic when you need to find something important.

KF10041_1Buying essential office stationery such as desk tidies, letter trays and magazine racks can help you to keep your workspace much more organised. If you have a place to put things, they will be easier to find when you are under pressure at work.

A tidy desk limits distractions

Keeping your workspace clean and tidy limits distractions and makes it easier for you to focus on the project at hand and work more efficiently. A tidy and clutter free desk also provides you with more space to work in, so there will be nothing to slow you down. Take time to re-organise your desk and it’s likely that you will walk away at the end of the day feeling happy with what you have achieved with fewer distractions.

A messy desk can have a negative effect on your health

KF04504Many offices employ a cleaning service, but in many cases, cleaners aren’t permitted to touch desks or move items in workspaces. This could mean that most of the surfaces of your desk may be untouched for weeks, bearing in mind that you may have had a cold or illness, eaten at your desk or spilled a drink. Workspaces are often harbouring germs, so keeping your desk stocked up with some eco friendly cleaning supplies and computer cleaning products is a good idea.

Impress your boss

If you have a clean and organised desk, this is a simple way to impress your boss or other superiors at work. A well organised workspace portrays you as an organised and productive worker. In contrast, a messy desk could have a negative effect on your reputation, as it could suggest that you are disorganised and show a poor attitude to keep on top of things.

At Discount Office UK, we specialise in providing the stationery and office accessories to help keep your workspace organised and tidy. For more information, please call us today on 0800 298 57 42 or visit our website.

Celebrating the Power of the Written Word – National Stationery Week

National Stationery Week
At Discount Office UK, we’re passionate about all things stationery, giving businesses the opportunity to maximise their efforts with the essential tools. That’s why we’re delighted to be celebrating National Stationery Week this month, highlighting the key importance of stationery and its role in powering the written word.

Running from 25th April – 1st May, National Stationery Week promotes the value of writing and being able to write by hand, showing that writing and stationery – the products that make it possible – are still relevant in our evermore digital environment. In fact, research carried out for the event by YouGov research, found that 92% of adults think that writing by hand is important and more Brits still take the time to send ‘thank you’ notes by hand as opposed to texting or emailing.

We believe that in the business world, despite the increase in emails and the use of smartphones, writing by hand is extremely important:

  • It’s a much more personal form of communication – where strong relations are key, clients or contacts will much likely appreciate a written note more than a quick impersonal email.
  • The act of jotting things down, instead of typing them, has been found to help you remember information more clearly and for a longer time.
  • Opening numerous apps and typing on a small screen can be a fiddly process – instead writing things down can in many cases be more efficient.
  • With a pen and pad you are much less restricted in terms of how you can lay out information – writing often gives you the opportunity to be more organised and creative and as a result, more productive.

Organised by the London Stationary Show, the national event aims to share these benefits on a global scale, getting people to talk and write about stationery. As such they will also be launching their second World Stationery Day on April 27th, inviting people to send more letters and cards, instead of purely messaging via text or email. Major retailers such as John Lewis, Tesco and the Post Office are also helping to support this cause, emphasising the importance of stationery for children especially. As an office stationery supplier we’re excited to be able to advocate this important event and thepleasure that stationery and writing can give to so many.

If you’d like to get involved in National Stationery Week, you can promote it to staff, customers or through social media. On Twitter and Facebook you can post an update on your favourite stationery product or pen, your favourite stationery brands or your favourite stationery retailer. Why not also see our wide range of pens, paper and other stationery products to boost the power of the written word in your office?

 

Make Sure Your Stationery Stock Cupboards are Full this New Year

The New Year provides an excellent opportunity for new starts and this applies to businesses as well. As staff come back to the office feeling refreshed, businesses can focus on driving productivity and getting the year off to a great start, as well as making plans for the rest of the year. The start of a new year is also a great time to fill up your stationery stock cupboards to make sure the office is well prepared for the coming months in terms of everyday essentials.

We have compiled a list of the business stationery essentials that you will need for your office:

If you are looking to make sure your office is fully stocked with the stationery you will need on a day to day basis, now is a great time to do so. Discount Office UK are well equipped to fulfil all of your business stationery needs, so to get prepared for the year ahead, you can call us on 0800 298 5742.

Why Paper Is Always the Best Way to Keep Staff Appointments and Holidays in Order

Whilst the workplace relies more and more digital devices to function properly, stationery and paper in particular still hold an important place in any business. Whilst digital devices feature numerous applications designed to make life easier and help us stay more organised at work, sometimes the old fashioned way of putting pen on paper is best. To keep adrift of the appointments and holidays of all members of staff in a business, or at least a specific department, wall mounted staff planners are still the most effective method.

We have put together an interactive list of how you can benefit from an office wall planner:

How You Can Benefit from an Office Wall Planner

View more lists from Denise Hunt

To find out our best prices on 2016 staff planners and wall planners, or for any other stationery needs, please call us today on 0800 298 57 42 and our friendly staff will be happy to help.

Stationery Supplies to Get Freelancers Started

Whilst television and films often give the impression that all a freelancer needs to work is their laptop, their smartphone and the nearest coffee chain, this is rarely the case at all. Most freelancers would agree that it is much easier to be productive at a dedicated workspace, whether this is at home, in a rented office space, or even a desk within a company.

 

If you are ready to take the leap and put your livelihood into your own hands, to get started, you should put plenty of thought into setting up your workspace. If you have a spare room at home that you can convert into an office space, or if you can afford to rent an office space, this is a good start. Ideally, you should be able to set up a desk in a well lit room, preferably near to a window. A good workspace should also be relatively quiet when you’re trying to work.

 

As well as a good solid desk, a good ergonomic adjustable office chair with sufficient back support is also very important. If you are going to be sitting for long periods, your comfort is essential and a chair that doesn’t offer enough support can lead to a wide variety of health problems. Once you have set up a suitable workspace, your next step should be to make sure you have the right office stationery supplies.

 

For any freelance worker, there are certain stationery items that are a must have:

  • Plastic document wallets – As most freelance jobs come with paper briefs, it’s important to keep any projects that you are working on separated. If you are working on more than one job for the same company, plastic wallets can help you to keep them separate, whether in a hole punched plastic wallet, or a plastic document wallet that is open on two edges, allowing you to quickly slot your papers away.
  • A4 spiral bound ruled notebook – A large notebook gives you plenty of space on the page to make all of the notes that you need, whether scribbling down notes during a phone call, planning a piece of work, or even during a briefing with a client. When a client sees you making notes whilst listening to a briefing, they can see that you are listening, but a well-used, bulging notebook with many used pages also suggests to a client that you’re in demand.
  • Envelopes – Whilst many freelancers try to be as paperless as possible, everyone needs to put something in the post at some point, so it’s important to be stocked up in A4 and DL white envelopes so that you are prepared when that time comes. You should also make sure you have a book of stamps.
  • Ring binders To make sure your invoices are in order and to keep tabs of who has paid you and who you are waiting for payment from, it’s a good idea to buy three ring binders. One binder should be for ‘All Invoices’, one for ‘Unpaid Invoices’ and a another for ‘Paid Invoices’. If you print off two copies of each invoice, you can file one in your ‘All Invoices’ folder, whilst the other is filed away as unpaid or paid.
  • Pinter ink or toner – You should always keep printer ink or toner cartridges in stock, even if you don’t use your printer too often. By making sure you always have extra cartirdges, you need not worry about any last minute disasters when you need to print off important documents for a meeting that you are running late for. It can also be cheaper to buy printer cartridges in bulk.

If you are setting up as a freelancer and are looking to set up a home office and stock up on essential stationery, you can call us on 0800 298 5742 and we will be happy to help with all of your office needs.

Why Paper Desk Diaries and Wall Planners Still Reign Supreme Over Digital Diaries

wallplannersIn the modern age, to some extent we all embrace digital technology. Digital helps to make our life a lot easier and ensures we live at a much faster pace than in the past; if we need information, in most cases it’s right at our finger tips and we are impatient if we can’t find exactly what we need. For example, Sat Nav systems can help us to get around much easier, and online shopping allows us to buy almost anything with the click of a button, with next day delivery increasingly available.

In a lot of ways, digital technology helps us to get the information we need quicker than ever before, but when it comes to being organised as quickly as possible, in many ways, paper still wins. On average, people who choose to use electronic calendars to stay organised, take as much as six times longer just to scribble down some simple notes.

Whilst it is easy to open up a desk diary and write down important notes and dates, or even walk over to a wall planner and scribble in the appropriate box; using a diary on a computer, tablet or smart phone usually involves a lot more moves. The user must navigate their way to the diary app, find the right date, which may well be a long way into the future, before then having to choose an option to add an appointment or notes, type them in and then save it all. When it comes to choosing extra options like setting an alarm or a reminder for a particular event, the whole process takes even longer.

A5 desk diaryIn most cases, it takes as little as 5 or 10 seconds to write a date into a paper diary or planner, whereas it is more likely to take a minimum of 15 to 30 seconds to do the same using a digital device. In such a fast paced world where we expect everything straight away, surely it makes sense to choose the faster and more efficient organisation option and stick with paper?

Other advantages of good old fashioned paper desk diaries and wall planners

As well as sheer speed, paper offers a number of other advantages over digital technology when it comes to staying organised:

  • Paper doesn’t suffer from technical difficulties – you never have to worry about paper running out of battery, or freezing on the wrong page. Whilst a smart phone, tablet or computer may sometimes seem to miraculously delete an event from your diary, all events stay on paper unless you scribble them out

 

  • You know where you are with a traditional diary or planner; whereas it can sometimes be difficult to find the information you are looking for when using a digital device, paper allows you to see a whole day, week, or even month at a glance, so there is no need to set hundreds of annoying reminders that will continually pop up on your screen

 

  • Paper is as private as you want it to be – In many workplaces, diaries are cloud based and can be seen by everybody in the office, or company, not to mention Google itself has direct access into your daily doings. A paper diary can be locked away in a desk or cupboard, whereas a wall planner can be put in an office where only certain people have access

 

  • Cost – At the end of the day, it is much cheaper for businesses to invest in paper than in expensive cloud systems. Buying a diary or paper planner provides a year’s worth of organisation at a very small price.

 

 

Whilst the digital world continues to grow, more and more people continue to return to paper, with desk diaries and wall planners making a comeback. If you would like to find out more about the range of organisational stationery products available from Discount Office UK, please visit our website or call us for free on 0800 298 57 42.

National Stationery Week 2015 – Why We Will Always Need Stationery

Ever since we started our very early days at school, we were taught how to use a pen, crayon and pencil to draw on paper, and express how we feel. Traditionally, being able to create something from simply holding a piece of stationery seemed like an achievement – from drawing a picture to being able to write our name.  Although things are now more advanced, and the latest digital technology continues to expand and grow – stationery simply will never go out of fashion.

In a place of work wherever it may be, you will find that nearly all of us will carry around a pen and paper, as it is always handy to have. We can quickly use it to jot down important details, which we may need to refer to later, and it’s important that we rely on stationary to be on our side when it comes to remembering things – it simply just cannot let us down. Whilst technology is all about speed, most of the time it is much quicker to scribble a few notes down as opposed to finding a notepad app on a phone or tablet and typing out our thoughts.

National Stationery Week

April 27th – 3rd May will mark National Stationery Week 2015 – A time for the UK to celebrate all things stationery.  Perhaps you could use this week to organise your own stationery at work, and co-ordinate your desk so that all office stationery is readily available and easy to find.

You could even get members of your team to express themselves by drawing or writing something to really be a part of National Stationery Week!

national stationery week

Stationery is everywhere

Even in some of the most technical departments of a business – someone, somewhere will have stationery with them.  It’s something that we rely on to be there whenever we need it. Even if you prefer to embrace technology, you will probably find that you use stationery more than you think. For example, here are some examples of how we use stationery:

  • To write postcards whilst on holiday
  • To write on envelopes when sending something
  • When writing a birthday card
  • When writing a sick note to your child’s school
  • To write a shopping list
  • To make a daily to-do list on a notepad or post it notes
  • To write on a whiteboard or presentation board

The truth is, stationery is a big part of our home and working life and without it we would become forgetful.

 

 

Office Essentials – Files and Folders

Whether at home or in an office environment, everyone has a certain amount of paperwork that they need to keep hold of for future reference. However, without some sort of filing system, it is easy to misplace important files and this could potentially cause a lot of problems. On top of the obvious benefits of keeping your paper work organised, who wants to look at unruly stacks of paper that could instead be kept neat and tidy and stored out of sight?

Being disorganised can actually create more work, and take up a lot of valuable time. Here we look at the benefits of using different filing systems and folders to keep important paper work in order:

Document Wallets

Document wallets, often manufactured from recycled card, are a lightweight, cost effective and traditional solution to keeping important files and paper work in order. Often available in packs of up to 10, A4 document wallets are an ideal way of keeping small amounts of paperwork together and safe from dirt and dust. In order to make particular pieces of paper easier to find, you can use a number of document wallets so that you can categorise paperwork, and then keep all documents together in a draw.

document wallets

document wallets

Ring Binders

Ring binders are ideal for storing a number of different categories of paperwork in the same folder. The name ring binder comes from the ring mechanisms inside the folder. O or D-shaped, the rings open and close to allow you to fasten paper documents or plastic wallets into the ring binder. Ring binders are designed to make it quick and easy for you to find what you are looking for, whether this be a single piece of paper, or a series of files.

You can choose to punch holes into your documents and fasten them into a ring binder, or if you prefer to keep your paperwork intact, you can instead place individual sheets of paper or piles of paper into ready punched plastic wallets, which can then be bound into the folder. Whilst ring binders can hold a considerably large amount of paper work than most document wallets, once the rings are full, it is advisory not to attempt to overstuff ring binders.

ring binder

Lever Arch Files

Lever arch files are probably the most useful way of keeping all of your paper work together, whilst still being able to keep different categories separated and still allowing you to find what you need quickly and without fuss. Lever arch files are designed to hold larger amounts of paper than standard ring binders and so are often much thicker at the spine and more sturdily manufactured.

Whilst the ring mechanisms of ring binders can simply be clipped open and closed using your fingers, due to the extra paper weight that lever arch files are designed to hold, the ring binding mechanisms are instead operated by a lever, hence the name ‘lever arch file’. The lever ensures that the ring binding mechanism stays closed when it needs to be, keeping all paper in the right order and preventing it from falling out.

As lever arch files are designed to hold a large volume of paperwork, many people choose to separate different sections with card indexes and dividers, making it much easier to skip through to the right section of the folder.

lever arch files

To view our range of folders and filing solutions, please visit discountofficeuk.co.uk.