Get Adobe Flash player

Archive for the ‘office stationery’ Category

Celebrating the Power of the Written Word – National Stationery Week

National Stationery Week
At Discount Office UK, we’re passionate about all things stationery, giving businesses the opportunity to maximise their efforts with the essential tools. That’s why we’re delighted to be celebrating National Stationery Week this month, highlighting the key importance of stationery and its role in powering the written word.

Running from 25th April – 1st May, National Stationery Week promotes the value of writing and being able to write by hand, showing that writing and stationery – the products that make it possible – are still relevant in our evermore digital environment. In fact, research carried out for the event by YouGov research, found that 92% of adults think that writing by hand is important and more Brits still take the time to send ‘thank you’ notes by hand as opposed to texting or emailing.

We believe that in the business world, despite the increase in emails and the use of smartphones, writing by hand is extremely important:

  • It’s a much more personal form of communication – where strong relations are key, clients or contacts will much likely appreciate a written note more than a quick impersonal email.
  • The act of jotting things down, instead of typing them, has been found to help you remember information more clearly and for a longer time.
  • Opening numerous apps and typing on a small screen can be a fiddly process – instead writing things down can in many cases be more efficient.
  • With a pen and pad you are much less restricted in terms of how you can lay out information – writing often gives you the opportunity to be more organised and creative and as a result, more productive.

Organised by the London Stationary Show, the national event aims to share these benefits on a global scale, getting people to talk and write about stationery. As such they will also be launching their second World Stationery Day on April 27th, inviting people to send more letters and cards, instead of purely messaging via text or email. Major retailers such as John Lewis, Tesco and the Post Office are also helping to support this cause, emphasising the importance of stationery for children especially. As an office stationery supplier we’re excited to be able to advocate this important event and thepleasure that stationery and writing can give to so many.

If you’d like to get involved in National Stationery Week, you can promote it to staff, customers or through social media. On Twitter and Facebook you can post an update on your favourite stationery product or pen, your favourite stationery brands or your favourite stationery retailer. Why not also see our wide range of pens, paper and other stationery products to boost the power of the written word in your office?

 

Make Sure Your Stationery Stock Cupboards are Full this New Year

The New Year provides an excellent opportunity for new starts and this applies to businesses as well. As staff come back to the office feeling refreshed, businesses can focus on driving productivity and getting the year off to a great start, as well as making plans for the rest of the year. The start of a new year is also a great time to fill up your stationery stock cupboards to make sure the office is well prepared for the coming months in terms of everyday essentials.

We have compiled a list of the business stationery essentials that you will need for your office:

If you are looking to make sure your office is fully stocked with the stationery you will need on a day to day basis, now is a great time to do so. Discount Office UK are well equipped to fulfil all of your business stationery needs, so to get prepared for the year ahead, you can call us on 0800 298 5742.

Why Paper Is Always the Best Way to Keep Staff Appointments and Holidays in Order

Whilst the workplace relies more and more digital devices to function properly, stationery and paper in particular still hold an important place in any business. Whilst digital devices feature numerous applications designed to make life easier and help us stay more organised at work, sometimes the old fashioned way of putting pen on paper is best. To keep adrift of the appointments and holidays of all members of staff in a business, or at least a specific department, wall mounted staff planners are still the most effective method.

We have put together an interactive list of how you can benefit from an office wall planner:

How You Can Benefit from an Office Wall Planner

View more lists from Denise Hunt

To find out our best prices on 2016 staff planners and wall planners, or for any other stationery needs, please call us today on 0800 298 57 42 and our friendly staff will be happy to help.

Stationery Supplies to Get Freelancers Started

Whilst television and films often give the impression that all a freelancer needs to work is their laptop, their smartphone and the nearest coffee chain, this is rarely the case at all. Most freelancers would agree that it is much easier to be productive at a dedicated workspace, whether this is at home, in a rented office space, or even a desk within a company.

 

If you are ready to take the leap and put your livelihood into your own hands, to get started, you should put plenty of thought into setting up your workspace. If you have a spare room at home that you can convert into an office space, or if you can afford to rent an office space, this is a good start. Ideally, you should be able to set up a desk in a well lit room, preferably near to a window. A good workspace should also be relatively quiet when you’re trying to work.

 

As well as a good solid desk, a good ergonomic adjustable office chair with sufficient back support is also very important. If you are going to be sitting for long periods, your comfort is essential and a chair that doesn’t offer enough support can lead to a wide variety of health problems. Once you have set up a suitable workspace, your next step should be to make sure you have the right office stationery supplies.

 

For any freelance worker, there are certain stationery items that are a must have:

  • Plastic document wallets – As most freelance jobs come with paper briefs, it’s important to keep any projects that you are working on separated. If you are working on more than one job for the same company, plastic wallets can help you to keep them separate, whether in a hole punched plastic wallet, or a plastic document wallet that is open on two edges, allowing you to quickly slot your papers away.
  • A4 spiral bound ruled notebook – A large notebook gives you plenty of space on the page to make all of the notes that you need, whether scribbling down notes during a phone call, planning a piece of work, or even during a briefing with a client. When a client sees you making notes whilst listening to a briefing, they can see that you are listening, but a well-used, bulging notebook with many used pages also suggests to a client that you’re in demand.
  • Envelopes – Whilst many freelancers try to be as paperless as possible, everyone needs to put something in the post at some point, so it’s important to be stocked up in A4 and DL white envelopes so that you are prepared when that time comes. You should also make sure you have a book of stamps.
  • Ring binders To make sure your invoices are in order and to keep tabs of who has paid you and who you are waiting for payment from, it’s a good idea to buy three ring binders. One binder should be for ‘All Invoices’, one for ‘Unpaid Invoices’ and a another for ‘Paid Invoices’. If you print off two copies of each invoice, you can file one in your ‘All Invoices’ folder, whilst the other is filed away as unpaid or paid.
  • Pinter ink or toner – You should always keep printer ink or toner cartridges in stock, even if you don’t use your printer too often. By making sure you always have extra cartirdges, you need not worry about any last minute disasters when you need to print off important documents for a meeting that you are running late for. It can also be cheaper to buy printer cartridges in bulk.

If you are setting up as a freelancer and are looking to set up a home office and stock up on essential stationery, you can call us on 0800 298 5742 and we will be happy to help with all of your office needs.

Why Paper Desk Diaries and Wall Planners Still Reign Supreme Over Digital Diaries

wallplannersIn the modern age, to some extent we all embrace digital technology. Digital helps to make our life a lot easier and ensures we live at a much faster pace than in the past; if we need information, in most cases it’s right at our finger tips and we are impatient if we can’t find exactly what we need. For example, Sat Nav systems can help us to get around much easier, and online shopping allows us to buy almost anything with the click of a button, with next day delivery increasingly available.

In a lot of ways, digital technology helps us to get the information we need quicker than ever before, but when it comes to being organised as quickly as possible, in many ways, paper still wins. On average, people who choose to use electronic calendars to stay organised, take as much as six times longer just to scribble down some simple notes.

Whilst it is easy to open up a desk diary and write down important notes and dates, or even walk over to a wall planner and scribble in the appropriate box; using a diary on a computer, tablet or smart phone usually involves a lot more moves. The user must navigate their way to the diary app, find the right date, which may well be a long way into the future, before then having to choose an option to add an appointment or notes, type them in and then save it all. When it comes to choosing extra options like setting an alarm or a reminder for a particular event, the whole process takes even longer.

A5 desk diaryIn most cases, it takes as little as 5 or 10 seconds to write a date into a paper diary or planner, whereas it is more likely to take a minimum of 15 to 30 seconds to do the same using a digital device. In such a fast paced world where we expect everything straight away, surely it makes sense to choose the faster and more efficient organisation option and stick with paper?

Other advantages of good old fashioned paper desk diaries and wall planners

As well as sheer speed, paper offers a number of other advantages over digital technology when it comes to staying organised:

  • Paper doesn’t suffer from technical difficulties – you never have to worry about paper running out of battery, or freezing on the wrong page. Whilst a smart phone, tablet or computer may sometimes seem to miraculously delete an event from your diary, all events stay on paper unless you scribble them out

 

  • You know where you are with a traditional diary or planner; whereas it can sometimes be difficult to find the information you are looking for when using a digital device, paper allows you to see a whole day, week, or even month at a glance, so there is no need to set hundreds of annoying reminders that will continually pop up on your screen

 

  • Paper is as private as you want it to be – In many workplaces, diaries are cloud based and can be seen by everybody in the office, or company, not to mention Google itself has direct access into your daily doings. A paper diary can be locked away in a desk or cupboard, whereas a wall planner can be put in an office where only certain people have access

 

  • Cost – At the end of the day, it is much cheaper for businesses to invest in paper than in expensive cloud systems. Buying a diary or paper planner provides a year’s worth of organisation at a very small price.

 

 

Whilst the digital world continues to grow, more and more people continue to return to paper, with desk diaries and wall planners making a comeback. If you would like to find out more about the range of organisational stationery products available from Discount Office UK, please visit our website or call us for free on 0800 298 57 42.

National Stationery Week 2015 – Why We Will Always Need Stationery

Ever since we started our very early days at school, we were taught how to use a pen, crayon and pencil to draw on paper, and express how we feel. Traditionally, being able to create something from simply holding a piece of stationery seemed like an achievement – from drawing a picture to being able to write our name.  Although things are now more advanced, and the latest digital technology continues to expand and grow – stationery simply will never go out of fashion.

In a place of work wherever it may be, you will find that nearly all of us will carry around a pen and paper, as it is always handy to have. We can quickly use it to jot down important details, which we may need to refer to later, and it’s important that we rely on stationary to be on our side when it comes to remembering things – it simply just cannot let us down. Whilst technology is all about speed, most of the time it is much quicker to scribble a few notes down as opposed to finding a notepad app on a phone or tablet and typing out our thoughts.

National Stationery Week

April 27th – 3rd May will mark National Stationery Week 2015 – A time for the UK to celebrate all things stationery.  Perhaps you could use this week to organise your own stationery at work, and co-ordinate your desk so that all office stationery is readily available and easy to find.

You could even get members of your team to express themselves by drawing or writing something to really be a part of National Stationery Week!

national stationery week

Stationery is everywhere

Even in some of the most technical departments of a business – someone, somewhere will have stationery with them.  It’s something that we rely on to be there whenever we need it. Even if you prefer to embrace technology, you will probably find that you use stationery more than you think. For example, here are some examples of how we use stationery:

  • To write postcards whilst on holiday
  • To write on envelopes when sending something
  • When writing a birthday card
  • When writing a sick note to your child’s school
  • To write a shopping list
  • To make a daily to-do list on a notepad or post it notes
  • To write on a whiteboard or presentation board

The truth is, stationery is a big part of our home and working life and without it we would become forgetful.

 

 

Office Essentials – Files and Folders

Whether at home or in an office environment, everyone has a certain amount of paperwork that they need to keep hold of for future reference. However, without some sort of filing system, it is easy to misplace important files and this could potentially cause a lot of problems. On top of the obvious benefits of keeping your paper work organised, who wants to look at unruly stacks of paper that could instead be kept neat and tidy and stored out of sight?

Being disorganised can actually create more work, and take up a lot of valuable time. Here we look at the benefits of using different filing systems and folders to keep important paper work in order:

Document Wallets

Document wallets, often manufactured from recycled card, are a lightweight, cost effective and traditional solution to keeping important files and paper work in order. Often available in packs of up to 10, A4 document wallets are an ideal way of keeping small amounts of paperwork together and safe from dirt and dust. In order to make particular pieces of paper easier to find, you can use a number of document wallets so that you can categorise paperwork, and then keep all documents together in a draw.

document wallets

document wallets

Ring Binders

Ring binders are ideal for storing a number of different categories of paperwork in the same folder. The name ring binder comes from the ring mechanisms inside the folder. O or D-shaped, the rings open and close to allow you to fasten paper documents or plastic wallets into the ring binder. Ring binders are designed to make it quick and easy for you to find what you are looking for, whether this be a single piece of paper, or a series of files.

You can choose to punch holes into your documents and fasten them into a ring binder, or if you prefer to keep your paperwork intact, you can instead place individual sheets of paper or piles of paper into ready punched plastic wallets, which can then be bound into the folder. Whilst ring binders can hold a considerably large amount of paper work than most document wallets, once the rings are full, it is advisory not to attempt to overstuff ring binders.

ring binder

Lever Arch Files

Lever arch files are probably the most useful way of keeping all of your paper work together, whilst still being able to keep different categories separated and still allowing you to find what you need quickly and without fuss. Lever arch files are designed to hold larger amounts of paper than standard ring binders and so are often much thicker at the spine and more sturdily manufactured.

Whilst the ring mechanisms of ring binders can simply be clipped open and closed using your fingers, due to the extra paper weight that lever arch files are designed to hold, the ring binding mechanisms are instead operated by a lever, hence the name ‘lever arch file’. The lever ensures that the ring binding mechanism stays closed when it needs to be, keeping all paper in the right order and preventing it from falling out.

As lever arch files are designed to hold a large volume of paperwork, many people choose to separate different sections with card indexes and dividers, making it much easier to skip through to the right section of the folder.

lever arch files

To view our range of folders and filing solutions, please visit discountofficeuk.co.uk.

Make a Difference – Use Environmentally Friendly, Recycled Plastic Pens.

As we learn more and more about global warming, and how the things that we do and the products that we use have an effect on the environment, it is important to do everything we can to help. This means both at home, and in the office environment. In a workplace such as a busy office, it’s really easy to make a lot of waste, whether this be paper, plastic, cups of tea that you don’t drink, or any other materials. By looking to use recycled stationery wherever possible, you will be surprised how much of a difference you can make.

One way to help make a difference is to start using recycled paper in your workplace. For every ton of recycled office paper, approximately 17 trees are saved from being cut down – this is food for thought. By reusing scrap paper to make notes or write down lists and phone numbers, and by using printer and copier paper that is made from recycled fibres, companies can start to make a positive impact.

Whilst recycling paper is very important, it is vital to remember that the use of plastic is also a huge issue. For a start, there is so much of it; in the office, many of the items that we use every day are made from plastic, from ballpoint pens , to filing shelves, rubbish bags, food containers, bottles, and even our computers and desks.

The more plastic we use, the more waste is created. In 1960, plastic made up around 1% of the municipal solid waste stream, whereas in 2008, this figure had jumped to 12%. Whilst some of this plastic is recycled, much of it ends up in landfills. Plastic is not biodegradable, which means it does not rot, and as a result will remain buried in the earth of a landfill site for a very long time. By looking to use recycled plastic products on a day to day basis, we can help to reduce the amount of plastic waste.

recycled plastic penBy choosing to use products such as 100% recycled plastic ball point pens, companies can start to make a positive impact on the environment. Pens are used on a daily basis in almost every business, so this is an area where you can really look to start helping the environment. As well as putting the used plastic parts of pens in the recycling bin so that they can be used to manufacture something new, you can choose to buy only 100% recycled plastic pens in future if staff are using disposable pens.

Something as simple as switching to recycled plastic pens can help to hugely save natural resources. By recycling plastics, essential resources such as water, petroleum and natural gases can be saved. Making products from recycled plastic is relatively easy, as it takes less energy to melt down used plastic than to make new plastics. In most cases, plastic recycling plants are located nearby to recycling drop off points, meaning that less carbon is emitted through transportation, helping to lessen global warming.

It is worth thinking about the effect that your company could have on the environment by switching to recycled products such as 100% recycled plastic pens. How many disposable pens do you get through in a year? The answer is probably quite a lot in a busy office.

To take a step towards making your office more environmentally friendly, you can visit discountoffice.co.uk to find out which recycled stationery products we can provide.

How Discount Stationery Can help to keep a Small Business Afloat

For all small businesses, their success is often dependent upon their financial state.  All businesses need to watch the purse strings closely in order to keep in good financial shape, and should aim to purchase their products and services as cost effectively as possible.  This can include conducting an annual review of their utility bills as well as money spent on consumables such as stationery.  Even small savings in a variety of areas can help to keep a business afloat.

Discount stationery can easily be purchased and this doesn’t necessarily mean that quality is compromised.  Instead, it may be that items bought in bulk can be sold at a discount or perhaps if an order is made over a certain amount, then a discount may be added.  Although many high street stores offer various promotions and sale items, very often the best cheap office products can be found online.

Online stores very often offer larger savings to customers than high street stores because of having lower overhead costs. At Discount Office UK, we specialise in servicing the West Midlands area, and as a result of this, we know our market well and can source the best prices for our stock.  These savings can then be passed onto our customers, which will hopefully mean that customers will return to the website again and again.  Even though many businesses rely on electronic mail for contacting customers and suppliers, discount stationery is still important.

Cheap office products can include anything from the humble notepad and pencil to flash drives and laminators.  Many stationery suppliers can also sell items such as tea and coffee, which means that businesses making a stationery order can also add these useful items on to the order to save having to purchase them elsewhere.  It makes more sense to purchase a wide range of items from one supplier, as only one delivery charge need apply.

Although stationery may seem like a minor issue, it’s important to keep an office well organised and well stocked with the necessary equipment.  Having access to printer cartridges and appropriate storage equipment is a large part of keeping an efficient office running smoothly.

If you are looking to buy cheap office products or if you need some discount stationery, then please take a look at the Discount Office UK website.

Everyday Office Essentials: How Something As Simple As Paper Dividers Can Help You Be More Organised

Subject Dividers

DV1400 Subject Dividers

When working in an office, it is always important to stay organised and to make things as easy for you as possible so you can work more efficiently. Whilst organisation is down to the individual, there are a number of very simple pieces of office stationery that can make a considerable difference in how organised your office is.

No matter what kind of business you work in, it is likely that you will use folders or ring binders to keep together important documents, files or other information. Although this means keeping paperwork and documents together, this does not necessarily mean that they are organised, or that a certain piece of paper would be easy to find. However, a folder can easily be organised simply by adding paper dividers.

If you need to keep a large record of information in a ring-binder, paper dividers or index tabs as they are also known can be used to divide different sections of information. By keeping different sections separated, and relevant pieces of information together, it is much easier to access particular parts of a folder quickly when needs be. By keeping folders organised in such a way, businesses can increase productivity, save time on sourcing information, and therefore save money (remember time is money).

In order to make different sections of a folder easier to differentiate and to make it easier to find specific parts, you can choose multi coloured tabs. Multi coloured tabs make different sections of a folder instantly recognisable as opposed to single coloured tabs which can be more difficult to differentiate at a glance. For a ring-binder folder holding a lot of paper, it makes sense to use multi coloured tabs for easier and quicker reference as it is easier to look for a colour than to read small writing on each tab.

When buying paper dividers, there are a number of things to take into consideration. Firstly, paper weight is important; the heavier the paper you choose, the more durable it will be in a frequently used binder. It will also be less likely to rip out due to the weight of a heavy, full folder. It is also important to look at the holes punched into paper dividers. As well as multi coloured tabs, multi punched tabs can also be found so that they fit into all types of binders.

For paper dividers and other office stationery that can help you to keep organised, you can visit the Discount Office UK website.