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Archive for the ‘Office Supplies’ Category

How to Keep Your Office Stationery Supplies Safe

The occasional missing pen or notepad might not be worth your serious attention, however, if you have serial stationery thieves amongst your ranks it could be costing your business valuable time and resources each year.

 

It’s been found by Office Genie that millions of UK companies are victim to office supply theft, with nearly a quarter of employees stealing from their workplace:

 

  • Workplace theft is highest in the East of England, with 34% of staff admitting to it.
  • Creative companies – watch out. 45% of employees in the creative sector admitted to stealing items, which makes them the biggest culprits.
  • The top five stolen stationery items are pens, envelopes, Post-Its, markers or highlighters, and sellotape.
  • If caught red-handed 53% of staff believe that they’ll receive a warning from their employer, though 33% believe that there will be no consequences.

 

Why might people steal from you?

 

Sometimes office theft isn’t just about needing an extra supply of paper or printing supplies at home. Stationery theft often relates to the employer/employee dynamic as a whole, such as how trusted or valued employees feel. For instance, locking away and restricting stationery supplies to a minimum may create frustration amongst your workforce as it minimises trust. If a member of staff feels underpaid or undervalued, they may resort to behaviours like stealing to gain an upper hand.

 

What happens if your staff are stealing your supplies?

 

The Fair Work Act and Fair Work Regulation considers employee theft as a serious misconduct.
Following the National Employment Standards, serious misconduct can be remediated by terminating your employee’s employment without notice. But you may be thinking that stealing 5 pens is far less punishable than thieving £5,000 worth of product, right?
The seriousness of the offence will depend upon many factors, such as the circumstances of the act and what evidence you have; whether this is the employee’s first theft; what level position they are employed in; plus, the possible impacts of the theft on your business.

 

If it is not a serious misconduct, then there are a few things you could do to remediate the issue. Depending on the circumstance you could offer verbal warning or written warning, or agree on appropriate action according to the terms in their contract.

 

Preventing stationery theft in the workplace

 

Regardless of what it is or the amount that has been stolen, theft is still a misconduct and costs a business time and money. In order to prevent workplace theft, you’ll need to clearly set out appropriate policies which are consistently applied:

 

  • Assess the purchase and distribution process of office supplies to minimise potential for theft. Look at the company spend on office supplies – making set monthly or quarterly orders instead of having an ‘as-and-when’ approach will help you better control costs. Perhaps you may also assign a specific member of staff to purchase office supplies and require employees to sign for particular items.

 

  • Open engagement with staff by asking them about suggestions for preventing theft. Clearly setting out your expectations and applying procedures fairly will ensure a more trustful relationship.

 

  • Policies on office theft should be simple, with office supply items listed clearly. State what counts as theft, what measures will be taken if employees are caught stealing, and how employees can report suspected theft confidentially.

 

  • You may want to limit accessibility to stationery supplies by using locked storage, however remember to be open about your reasons for this action so as not to create frustration among staff.

 

For any more advice on streamlining your office supply costs you can speak to the team at Discount Office UK. We provide office product and planning services to help businesses save on all their office needs, and by setting up a simple business account you can have access to our extensive range of office supplies at the best prices.

Buying Your Office Supplies in Bulk

Keeping an office running smoothly doesn’t just come from hard work and dedication. It also relies on you and your employees having everything that’s needed to hand.

We’re not just talking about pens and paper – some would argue that a steady flow of tea is a key component of a successful day at work.

At Discount Office, we’d like to share the top reasons why you and your staff benefit from buying business supplies in bulk.

  1. There’s always fuel to hand
    First things first, most people like a hot drink when they start their working day. Ensuring you always have enough refreshments to hand means that your employees have the fuel they need to get through their workload.

    Having a stash of snacks always go down well with employees too – but try and stay away from things like sweets and chocolate that will just cause a 3pm energy slump.
    office supplies

  2. Cost savings
    Buying things like paper, toners, and other office products from one supplier and in large quantities can often mean that it works out cheaper. You’ll also avoid unnecessary delivery charges. Need we say more?
  3. Less trips to the shop
    Going back and forth to the shops can be a time consuming exercise, and we’ve all heard the old adage ‘time is money’. By buying a big supply of something means that instead of going shopping once a week, you can spend more time focusing on your business.
  4. You won’t be caught out
    Just imagine – you’re in the final throws of getting together an important pitch document out to a prospective client. It’s 4pm and they need it before lunch the following day. You’ve started printing it, only for your printer to run out of specialist toner. Now what?

    By ensuring that you have stocked up on all your supplies, you’re less likely to be caught out.

  5. Enhanced employee productivity
    When your office has its stationery cupboard filled with the items your employees need to do their job, it increases their productivity. Things like pens and paper are basic items that most staff in an office will need. If you suddenly run out, what will happen then?

    At Discount Office UK, we sell all office related products. From furniture to filing, from computers to cardboard and from projectors to pin boards, we offer low prices every day of the year.

    For more information on how we might be able to save you and your business money, please call us on: 0800 298 57 42.

     

Top 10 must Have Office Supplies

Desk chairs

Having the right kind of desk chairs for your employees is very important. Your workers are in their seats between 9-5, five days a week, which means that there are bound to be some kind of health implications. So, it’s your duty as the employer to make sure that you provide comfortable seating that provides the right support.

Computer cleaning equipment

Believe it or not, if we were to swab your computer equipment, we can almost guarantee that we’d find all kinds of bacteria. It has even been claimed that some keyboards are dirtier than a toilet!  So stock up on some computer cleaning gear for your employees and make sure they clean equipment regularly.

Ball point pens

Is it just us, or do pens just disappear and at the most inconvenient time? You can never have enough pens, so make sure your stationary cupboard is full of them.

Box Files

Keeping organised plays an important role in managing your workload. So, we included box files in this list. Make sure you’re ahead of the game and your work is maintained appropriately.

Letter Trays

Having letter trays at your desk can help improve the quality of your work as well as help you keep organised. In our opinion, they’re an office must have.

Janitorial supplies

Maintaining cleanliness at your office is a legal requirement. So, to make sure you’re able to stay on top of things, have a cupboard full of janitorial supplies, ready for any messy situation.

Refreshments

You can’t have an office without refreshments. Although it may not be against the law, we think it should be! Having tea and coffee during a mundane day really can lift moods and increase motivation. So stock up now.

Notice Board

A notice board is a way to communicate with your employees. Let them know what’s going on in the company, or let them tell you.

Storage boxes

All offices have things they like to store away, so keep it neat, organised and out of the way with a storage box. A necessity for every office.

Memo pads

It goes without saying that memo pads are a basic office necessity. Regardless of offices going paperless, there will always be a need for the old fashioned paper and pen.

To talk to us about your office stationery needs, you can call Discount Office UK today on 0800 298 57 42.

Why You Should Be Switching To Self-Inking Stamps

In any business, it’s usually the small changes that can make a big difference when it comes to saving time. It may be an old cliché, but “time is money” so it’s always important to be looking for ways to make better use of time. Self-inking stamps are one way cut to cut down the amount of time spent filling in paperwork, forms and mail. At Discount Office UK, we supply Colop self-inking stamps and refill pads to help improve efficiency in your office.

Here are some of the biggest benefits of using self-inking stamps:

self-inking stampsThey can be custom made

Colop self-inking stamps can be custom made to suit your requirements. A large selection of different colours are available to choose from and there are a large selection of sizes. If you prefer, you can choose just one stamp to use for a variety of different documents, or you may prefer to keep large and small stamps, depending on the size of the document, envelope or package being stamped.

Colop self-inking stampsThey are long lasting

Self-inking stamps are designed to be used thousands of times before they require an ink refill. The ink is contained within the stamp, so unlike traditional rubber stamps and ink pads, there is no need to worry about ink drying out quickly if accidentally left out.

There’s no need to carry around ink pads separately

A key problem with traditional rubber stamps is that you also have to carry around ink pads. When you need to carry more than one part, it can be pretty easy to forget ink and bring a stamp or vice versa.

Colop self-inking stampsThey give a quality image every time

One of the key problems with using traditional rubber stamps is that if you don’t get a sufficient covering of ink on the stamp, the image may be appear unclear and messy. On the other hand, if you get too much ink on a stamp, this could make a real mess of paperwork or mail. In contrast, Colop self-inking stamps produce a clear image every time, even when used in quick succession. This means that you can stamp a pile of paperwork, or mail in one go.

The advanced technology used to produce self-inking stamps allows for much more intricate designs, from addresses, dates, or even brand logos. Rather than barely legible prints, the impressions are practically laser printer quality.

For further information and pricing on Colop self-inking stamps and ink refills, please call us today on 0800 298 57 42.

We also supply date stamps, rubber stamps and free proofs.

self-inking date stamp

Top Ways to Buy Office Stationery on a Budget

With all the necessary parts of your business you’ll want to ensure that you’re saving as much money as possible whilst keeping things running productively. This is especially true for your office stationery and all the essential supplies that you’ll need for smooth operations. With some forward planning and consideration there are many ways you can quickly cut the costs of your stationery supplies without compromising on quality.

Here are our top tips for buying your office stationery on a budget:

Be organised

With so much to focus on, stationery might not be at the top of your priority list, however leaving it till it’s an emergency to place an order will only bump up the costs of delivery and contribute to rushed choices which may not be so cost-effective.

Be sure to purchase your office stationery before you completely run out, so that you can choose a cheaper delivery option and potentially save big over the course of the year!

Make bulk purchases

By ordering in large quantities for a longer period, instead of getting stationery as and when you need it, you could receive a good discount on your items as many retailers will give you a bulk buy offer. You could do this on a monthly or quarterly basis depending on your needs, meaning that you’ll save significantly on your necessary items as well as with delivery costs.

Set up a Business Account with your supplier

With a business account you’ll be able to set up a purchasing schedule to suit you, plus it will be less timely and simpler to place an order. Your supplier may also offer you exclusive discounts on your stationery and with a dedicated account manager you’ll benefit from better customer support, order tracking and returns processing.

Only buy what you need

Although bulk purchases may save you a lot of money, bulk buying unnecessary items like multiple different coloured packs of post-it notes or highlighters when you only need one, will add up hugely over the course of the year. Instead, cut costs and only get what you really need for productive office operations.

If your order is wrong, return it!

Although it may seem a hassle to return a box of pens that aren’t quite right or notepads in the wrong size, holding onto it and not making use of the supplies isn’t cost-efficient. By returning it you’ll be able to get the most value from your order, potentially save money and save on storage space for the products you really need.

If you’re looking for office stationery on a budget, why not browse through our wide range of quality office essentials, or contact us to find out more about the benefits of a Business Account? Simply call our team on 0800 298 5742, or use our contact form here to get in touch.

7 Tips for Organising Your Office Storage

Keeping important documents on hand, and having the essential stationery items and supplies accessible is a must to ensure your office operations run smoothly each day. However, all these necessary things can clutter an office space in an instant and hamper a productive environment.

So how can you keep your office and your storage organised and help staff organise themselves? Here are our 7 top tips:

office folders

Use a folder for everything

Whatever paper documents you handle, you should organise them and put them in a dedicated folder. There are so many different varieties of folder available and all make for an extremely cost-effective solution to securely hold and arrange your important documents. Be sure to label them all so you everyone knows where to find the things they need, and keep items that need to be used on a frequent basis within easy reach.

Get a good filing cabinet

Having a strong and secure filing cabinet will help you keep track of the more important documents that you may not want other staff members to have access to. Again, it’s important to label the folders and files within your cabinet and take the time to sort all documents into the appropriate places. Although many of these files may not be actively used, storing them away properly could help with problems where they need to be found in the long-term.

Set a dedicated activity space

If you or your staff need to complete tasks frequently, it may be best to assign one area of the office as an activity space. All documents and stationery needed to complete the task, such as staplers, scissors or a printer, should be put and kept in this space. Not only will this save the hassle and time of trying to find and assemble all the things needed each time, it could also improve how you arrange your office layout to increase productive working.

Having dedicated spaces for your office items is a good option for better organisation and can be applied to anything from equipment manuals, to items you’ll need to take when travelling out of the office.

Raise your storage

If you want to optimise for increasing storage and help to cut the clutter, go vertical with your storage and shelving units. Vertical storage will help to maximise office floor space whilst ensuring that employees’ desks are freed up of unessential items. This may help your staff to feel less overwhelmed as they’ll have a clearer workspace to keep them organised.

Label everything

Again, making use of labels is so important to making sure everyone knows where to find office supplies. As well as files and folders, label your shelving units, cabinets and drawers. A simple label may make people more inclined to return things to their right places to keep the office tidy, safe and presentable.

Divide up drawers

You can by drawers with in-built dividers or buy your own dividers (or trays if the drawers are shallow) which are very cheap to buy. Instead of having all pens, papers, notes and folders bundled up and lost in their drawers, staff can organise their space to save time and reduce stress.

Keep up a regular maintenance

Spark good organisational habits by carrying out maintenance at the end of each week. Make sure that everything is put back into place and unneeded paper or files are removed. This will prevent clutter from building and things from being lost.

If you’d like to get your office re-organised and give it the de-clutter and tidy that it needs, you can browse through our wide range of discount office supplies. We can also help you cut the costs and take the hassle out of your supply needs with our reliable management service. Call the Discount Office UK team on 0800 298 5742 to find out more.

Why We Will Always Need Pens and Paper in the Office

Tablets, touch screens and wireless devices are commonplace in the home and office in 2016, but simple pen and paper still remain staples of the office.

We take it for granted that all of our electronic devices are connected. We can open up our emails on a browser, on a tablet, or even on our smartphones when we are on the go. Through digital technology, we can be connected to as many people as possible at all times and come to expect all information as fast as possible. However, whilst a large percentage of people are very comfortable with digital devices and would consider themselves tech savvy, it’s fair to say that we all like to keep a pen and paper at our desks.

paper notebookWhilst a lot of technology has quickly gone out of date or out of favour (think of a floppy disk, or even a laptop that is more than a couple of years old!), pens and paper have been with us since ancient times. We are always competitive about having the latest technology and it can be embarrassing if you haven’t got the latest iPhone or Windows update, but this is never the case when reaching for a biro, fountain pen, or even a paper notebook. Pen and paper have never been out of fashion.

Trusty pen and paper

There’s something old fashioned, yet comforting and human about jotting down important information on a piece of paper. If we have to remember an important date or write a to-do list, we often choose to write this down on paper even if we have also inputted it into our phone or tablet. Most likely, the reason for this is that we don’t fully put our trust in technology. Although digital devices make our lives much easier, they can still let us down if they run out of battery, lose internet connection or break.

ball point penAlthough technology will be on our side 95% of the time, when it does fail, we can rely on a trusty pen and a piece of paper to come to our rescue. In an office environment, we can’t afford to lose important notes or miss important meetings, so traditional pen and paper will always be a mainstay of the office. As much as we are driven forward by technology and commit to keeping up to date, we will always rely on the good old desktop essential that has been with us throughout history.

If you are short of pens, paper or other essential desktop supplies, you can call Discount Office UK today on 0800 298 5742 and we will be glad to assist you.

Stationery Supplies to Get Freelancers Started

Whilst television and films often give the impression that all a freelancer needs to work is their laptop, their smartphone and the nearest coffee chain, this is rarely the case at all. Most freelancers would agree that it is much easier to be productive at a dedicated workspace, whether this is at home, in a rented office space, or even a desk within a company.

 

If you are ready to take the leap and put your livelihood into your own hands, to get started, you should put plenty of thought into setting up your workspace. If you have a spare room at home that you can convert into an office space, or if you can afford to rent an office space, this is a good start. Ideally, you should be able to set up a desk in a well lit room, preferably near to a window. A good workspace should also be relatively quiet when you’re trying to work.

 

As well as a good solid desk, a good ergonomic adjustable office chair with sufficient back support is also very important. If you are going to be sitting for long periods, your comfort is essential and a chair that doesn’t offer enough support can lead to a wide variety of health problems. Once you have set up a suitable workspace, your next step should be to make sure you have the right office stationery supplies.

 

For any freelance worker, there are certain stationery items that are a must have:

  • Plastic document wallets – As most freelance jobs come with paper briefs, it’s important to keep any projects that you are working on separated. If you are working on more than one job for the same company, plastic wallets can help you to keep them separate, whether in a hole punched plastic wallet, or a plastic document wallet that is open on two edges, allowing you to quickly slot your papers away.
  • A4 spiral bound ruled notebook – A large notebook gives you plenty of space on the page to make all of the notes that you need, whether scribbling down notes during a phone call, planning a piece of work, or even during a briefing with a client. When a client sees you making notes whilst listening to a briefing, they can see that you are listening, but a well-used, bulging notebook with many used pages also suggests to a client that you’re in demand.
  • Envelopes – Whilst many freelancers try to be as paperless as possible, everyone needs to put something in the post at some point, so it’s important to be stocked up in A4 and DL white envelopes so that you are prepared when that time comes. You should also make sure you have a book of stamps.
  • Ring binders To make sure your invoices are in order and to keep tabs of who has paid you and who you are waiting for payment from, it’s a good idea to buy three ring binders. One binder should be for ‘All Invoices’, one for ‘Unpaid Invoices’ and a another for ‘Paid Invoices’. If you print off two copies of each invoice, you can file one in your ‘All Invoices’ folder, whilst the other is filed away as unpaid or paid.
  • Pinter ink or toner – You should always keep printer ink or toner cartridges in stock, even if you don’t use your printer too often. By making sure you always have extra cartirdges, you need not worry about any last minute disasters when you need to print off important documents for a meeting that you are running late for. It can also be cheaper to buy printer cartridges in bulk.

If you are setting up as a freelancer and are looking to set up a home office and stock up on essential stationery, you can call us on 0800 298 5742 and we will be happy to help with all of your office needs.

Why Buy Washroom Supplies and Kitchen Essentials from Your Office Stationery Supplier?

In the British economy, it’s always important for businesses to save money in any way they can. Whilst in some cases, this can mean making cuts, what many people don’t realise is that they can save money by doing something as simple as ordering all office supplies from the same supplier.

Whilst it’s highly likely that your business will buy common stationery items from the same place, at Discount Office UK, we can also provide other important supplies such janitorial products and kitchen essentials. By ordering all office products from the same supplier, especially when buying in bulk, your business can stand to save quite a lot of money, particularly when delivery costs are involved.

Whilst you may wonder whether a stationery supplier would have all you need in terms of washroom supplies, office washroom needs are quite standard and we are well equipped to provide you with all you need:

  • Toilet rolls – Toilet tissue can be provided in rolls of either 320 or 200 to suit your office needs, and toilet roll dispensers are also available. All toilet rolls are provided in packs of 36, preventing small businesses from buying on a regular basis, but also in a large enough batch to suit large offices and workplaces. All toilet roll is also supplied as two-ply and is soft and strong.
  • Hand towels – As well as providing standard single ply paper towels in blue or green, we can also provide centre-feed rolls in blue or white, depending on the style of hand towel dispensers that your business’s washroom has. As centre-feed hand towels are supplied in rolls of 150m long, these may be better suited to busier washrooms than standard single ply towels.
  • Janitorial cleaning products – We can provide a wide range of different cleaning products for washroom, kitchen or general office use.

As well as washroom supplies, Discount Office UK can also provide a wide range of general office janitorial supplies and kitchen essentials:

  • Square bin bags – Square bin bags are well suited to office, kitchen and washroom use where square wire mesh bins are common. Square bags allow you to use the maximum amount of space in the bin, allowing you to use fewer bin bags and save money in the long term.
  • Black bin liners – For larger kitchen bins for food and drink waste and packaging, heavy duty black bin liners are essential. However, for lighter litter, medium or light duty bin liners may be perfectly suitable. As well as general waste, black bin liners can also be very useful for collecting recyclable waste.
  • Tea and Coffee – By buying tea and coffee from your stationery supplier, you can save yourself the time of having to search for a separate supplier and avoid any separate delivery costs.
  • Cups and cutlery – At Discount Office UK, we can provide a wide range of plastic cups and cutlery that are ideal for office catering and buffets at meetings and conferences.

If you have specific janitorial needs, you can call Discount Office UK on 0800 298 5742 and we will be happy to assist you with your queries.

 

When Did You Last Clean Your Desk at Work?

Be honest, do you clean your workstation regularly? Or, like most people, do you tend to leave it until the layer of dust on the base of your monitor becomes so thick you could write your name in it? You might not find it a top priority to clean your desk on a regular basis, but if you knew that the average desk harbours 10 million bacteria, which is 400 more than a toilet seat – would that motivate you to do something about it?

Let’s look at a few other statistics:

  • The average office desk holds 100 times more germs than a kitchen worktop
  • Your keyboard, chair and mouse contain 21,000 germs per square inch
  • Over half of all office workers eat their lunch at their desk
  • We touch our faces up to 16 times every hour

(Source: http://www.payscale.com/career-news/2012/10/germs-in-the-workplace)

So now that we have the facts, we can see that it really is important to clean our desks more than just once every few months. Ideally, you should clean your workstation every day, but once a week is probably more realistic. Not only will this encourage you to keep your workstation organised, but it will also help to reduce the risk of you picking up some nasty bugs from the plethora of bacteria cultivating on your desk. Incidentally, this could also help to reduce sickness absence within the organisation.

What types of office cleaning products should you be using?

There are all sorts of handy products and gadgets designed to help you to keep your office desk clean. As most of us are pushed for time when at work, it’s fine to use disposable wipes to save having to wash dusters and cloths. You can buy specialist screen and keyboard wipes wPressurised air keyboard cleanerhich won’t leave smears on your computer screen and are also simple and quick to use. Pressurised air dusters are perfect for blowing the dust and sandwich crumbs from between your keyboard keys and other tricky to reach areas. Don’t forget to give your telephone handset a clean with a sanitising wipe, as telephones are notorious for harbouring unhealthy germs.

 

How else can you reduce the build-up of bacteria on your desk?

The simplest solution is to wash your hands thoroughly with soap and water regularly. Use a hand sanitising gel before and after you eat, and give your desk a wipe with an anti-bacterial wipe if you really do have to eat at your desk. Most importantly – if you are unwell, stay away from work! Try and work from home if you feel up to it, but your colleagues and bosses really won’t appreciate it if you share your unwanted germs with everyone else in the office.

Set up a cleaning rota with everyone in the office so that you all make use of your office cleaning supplies once a week. If you need your stock replenishing, feel free to visit the Discount Office UK website at http://discountofficeuk.co.uk/ or give the team a call on 0800 298 5742.