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Archive for the ‘Office Supplies’ Category

Why You Should Be Switching To Self-Inking Stamps

In any business, it’s usually the small changes that can make a big difference when it comes to saving time. It may be an old cliché, but “time is money” so it’s always important to be looking for ways to make better use of time. Self-inking stamps are one way cut to cut down the amount of time spent filling in paperwork, forms and mail. At Discount Office UK, we supply Colop self-inking stamps and refill pads to help improve efficiency in your office.

Here are some of the biggest benefits of using self-inking stamps:

self-inking stampsThey can be custom made

Colop self-inking stamps can be custom made to suit your requirements. A large selection of different colours are available to choose from and there are a large selection of sizes. If you prefer, you can choose just one stamp to use for a variety of different documents, or you may prefer to keep large and small stamps, depending on the size of the document, envelope or package being stamped.

Colop self-inking stampsThey are long lasting

Self-inking stamps are designed to be used thousands of times before they require an ink refill. The ink is contained within the stamp, so unlike traditional rubber stamps and ink pads, there is no need to worry about ink drying out quickly if accidentally left out.

There’s no need to carry around ink pads separately

A key problem with traditional rubber stamps is that you also have to carry around ink pads. When you need to carry more than one part, it can be pretty easy to forget ink and bring a stamp or vice versa.

Colop self-inking stampsThey give a quality image every time

One of the key problems with using traditional rubber stamps is that if you don’t get a sufficient covering of ink on the stamp, the image may be appear unclear and messy. On the other hand, if you get too much ink on a stamp, this could make a real mess of paperwork or mail. In contrast, Colop self-inking stamps produce a clear image every time, even when used in quick succession. This means that you can stamp a pile of paperwork, or mail in one go.

The advanced technology used to produce self-inking stamps allows for much more intricate designs, from addresses, dates, or even brand logos. Rather than barely legible prints, the impressions are practically laser printer quality.

For further information and pricing on Colop self-inking stamps and ink refills, please call us today on 0800 298 57 42.

We also supply date stamps, rubber stamps and free proofs.

self-inking date stamp

Top Ways to Buy Office Stationery on a Budget

With all the necessary parts of your business you’ll want to ensure that you’re saving as much money as possible whilst keeping things running productively. This is especially true for your office stationery and all the essential supplies that you’ll need for smooth operations. With some forward planning and consideration there are many ways you can quickly cut the costs of your stationery supplies without compromising on quality.

Here are our top tips for buying your office stationery on a budget:

Be organised

With so much to focus on, stationery might not be at the top of your priority list, however leaving it till it’s an emergency to place an order will only bump up the costs of delivery and contribute to rushed choices which may not be so cost-effective.

Be sure to purchase your office stationery before you completely run out, so that you can choose a cheaper delivery option and potentially save big over the course of the year!

Make bulk purchases

By ordering in large quantities for a longer period, instead of getting stationery as and when you need it, you could receive a good discount on your items as many retailers will give you a bulk buy offer. You could do this on a monthly or quarterly basis depending on your needs, meaning that you’ll save significantly on your necessary items as well as with delivery costs.

Set up a Business Account with your supplier

With a business account you’ll be able to set up a purchasing schedule to suit you, plus it will be less timely and simpler to place an order. Your supplier may also offer you exclusive discounts on your stationery and with a dedicated account manager you’ll benefit from better customer support, order tracking and returns processing.

Only buy what you need

Although bulk purchases may save you a lot of money, bulk buying unnecessary items like multiple different coloured packs of post-it notes or highlighters when you only need one, will add up hugely over the course of the year. Instead, cut costs and only get what you really need for productive office operations.

If your order is wrong, return it!

Although it may seem a hassle to return a box of pens that aren’t quite right or notepads in the wrong size, holding onto it and not making use of the supplies isn’t cost-efficient. By returning it you’ll be able to get the most value from your order, potentially save money and save on storage space for the products you really need.

If you’re looking for office stationery on a budget, why not browse through our wide range of quality office essentials, or contact us to find out more about the benefits of a Business Account? Simply call our team on 0800 298 5742, or use our contact form here to get in touch.

7 Tips for Organising Your Office Storage

Keeping important documents on hand, and having the essential stationery items and supplies accessible is a must to ensure your office operations run smoothly each day. However, all these necessary things can clutter an office space in an instant and hamper a productive environment.

So how can you keep your office and your storage organised and help staff organise themselves? Here are our 7 top tips:

office folders

Use a folder for everything

Whatever paper documents you handle, you should organise them and put them in a dedicated folder. There are so many different varieties of folder available and all make for an extremely cost-effective solution to securely hold and arrange your important documents. Be sure to label them all so you everyone knows where to find the things they need, and keep items that need to be used on a frequent basis within easy reach.

Get a good filing cabinet

Having a strong and secure filing cabinet will help you keep track of the more important documents that you may not want other staff members to have access to. Again, it’s important to label the folders and files within your cabinet and take the time to sort all documents into the appropriate places. Although many of these files may not be actively used, storing them away properly could help with problems where they need to be found in the long-term.

Set a dedicated activity space

If you or your staff need to complete tasks frequently, it may be best to assign one area of the office as an activity space. All documents and stationery needed to complete the task, such as staplers, scissors or a printer, should be put and kept in this space. Not only will this save the hassle and time of trying to find and assemble all the things needed each time, it could also improve how you arrange your office layout to increase productive working.

Having dedicated spaces for your office items is a good option for better organisation and can be applied to anything from equipment manuals, to items you’ll need to take when travelling out of the office.

Raise your storage

If you want to optimise for increasing storage and help to cut the clutter, go vertical with your storage and shelving units. Vertical storage will help to maximise office floor space whilst ensuring that employees’ desks are freed up of unessential items. This may help your staff to feel less overwhelmed as they’ll have a clearer workspace to keep them organised.

Label everything

Again, making use of labels is so important to making sure everyone knows where to find office supplies. As well as files and folders, label your shelving units, cabinets and drawers. A simple label may make people more inclined to return things to their right places to keep the office tidy, safe and presentable.

Divide up drawers

You can by drawers with in-built dividers or buy your own dividers (or trays if the drawers are shallow) which are very cheap to buy. Instead of having all pens, papers, notes and folders bundled up and lost in their drawers, staff can organise their space to save time and reduce stress.

Keep up a regular maintenance

Spark good organisational habits by carrying out maintenance at the end of each week. Make sure that everything is put back into place and unneeded paper or files are removed. This will prevent clutter from building and things from being lost.

If you’d like to get your office re-organised and give it the de-clutter and tidy that it needs, you can browse through our wide range of discount office supplies. We can also help you cut the costs and take the hassle out of your supply needs with our reliable management service. Call the Discount Office UK team on 0800 298 5742 to find out more.

Why We Will Always Need Pens and Paper in the Office

Tablets, touch screens and wireless devices are commonplace in the home and office in 2016, but simple pen and paper still remain staples of the office.

We take it for granted that all of our electronic devices are connected. We can open up our emails on a browser, on a tablet, or even on our smartphones when we are on the go. Through digital technology, we can be connected to as many people as possible at all times and come to expect all information as fast as possible. However, whilst a large percentage of people are very comfortable with digital devices and would consider themselves tech savvy, it’s fair to say that we all like to keep a pen and paper at our desks.

paper notebookWhilst a lot of technology has quickly gone out of date or out of favour (think of a floppy disk, or even a laptop that is more than a couple of years old!), pens and paper have been with us since ancient times. We are always competitive about having the latest technology and it can be embarrassing if you haven’t got the latest iPhone or Windows update, but this is never the case when reaching for a biro, fountain pen, or even a paper notebook. Pen and paper have never been out of fashion.

Trusty pen and paper

There’s something old fashioned, yet comforting and human about jotting down important information on a piece of paper. If we have to remember an important date or write a to-do list, we often choose to write this down on paper even if we have also inputted it into our phone or tablet. Most likely, the reason for this is that we don’t fully put our trust in technology. Although digital devices make our lives much easier, they can still let us down if they run out of battery, lose internet connection or break.

ball point penAlthough technology will be on our side 95% of the time, when it does fail, we can rely on a trusty pen and a piece of paper to come to our rescue. In an office environment, we can’t afford to lose important notes or miss important meetings, so traditional pen and paper will always be a mainstay of the office. As much as we are driven forward by technology and commit to keeping up to date, we will always rely on the good old desktop essential that has been with us throughout history.

If you are short of pens, paper or other essential desktop supplies, you can call Discount Office UK today on 0800 298 5742 and we will be glad to assist you.

Stationery Supplies to Get Freelancers Started

Whilst television and films often give the impression that all a freelancer needs to work is their laptop, their smartphone and the nearest coffee chain, this is rarely the case at all. Most freelancers would agree that it is much easier to be productive at a dedicated workspace, whether this is at home, in a rented office space, or even a desk within a company.

 

If you are ready to take the leap and put your livelihood into your own hands, to get started, you should put plenty of thought into setting up your workspace. If you have a spare room at home that you can convert into an office space, or if you can afford to rent an office space, this is a good start. Ideally, you should be able to set up a desk in a well lit room, preferably near to a window. A good workspace should also be relatively quiet when you’re trying to work.

 

As well as a good solid desk, a good ergonomic adjustable office chair with sufficient back support is also very important. If you are going to be sitting for long periods, your comfort is essential and a chair that doesn’t offer enough support can lead to a wide variety of health problems. Once you have set up a suitable workspace, your next step should be to make sure you have the right office stationery supplies.

 

For any freelance worker, there are certain stationery items that are a must have:

  • Plastic document wallets – As most freelance jobs come with paper briefs, it’s important to keep any projects that you are working on separated. If you are working on more than one job for the same company, plastic wallets can help you to keep them separate, whether in a hole punched plastic wallet, or a plastic document wallet that is open on two edges, allowing you to quickly slot your papers away.
  • A4 spiral bound ruled notebook – A large notebook gives you plenty of space on the page to make all of the notes that you need, whether scribbling down notes during a phone call, planning a piece of work, or even during a briefing with a client. When a client sees you making notes whilst listening to a briefing, they can see that you are listening, but a well-used, bulging notebook with many used pages also suggests to a client that you’re in demand.
  • Envelopes – Whilst many freelancers try to be as paperless as possible, everyone needs to put something in the post at some point, so it’s important to be stocked up in A4 and DL white envelopes so that you are prepared when that time comes. You should also make sure you have a book of stamps.
  • Ring binders To make sure your invoices are in order and to keep tabs of who has paid you and who you are waiting for payment from, it’s a good idea to buy three ring binders. One binder should be for ‘All Invoices’, one for ‘Unpaid Invoices’ and a another for ‘Paid Invoices’. If you print off two copies of each invoice, you can file one in your ‘All Invoices’ folder, whilst the other is filed away as unpaid or paid.
  • Pinter ink or toner – You should always keep printer ink or toner cartridges in stock, even if you don’t use your printer too often. By making sure you always have extra cartirdges, you need not worry about any last minute disasters when you need to print off important documents for a meeting that you are running late for. It can also be cheaper to buy printer cartridges in bulk.

If you are setting up as a freelancer and are looking to set up a home office and stock up on essential stationery, you can call us on 0800 298 5742 and we will be happy to help with all of your office needs.

Why Buy Washroom Supplies and Kitchen Essentials from Your Office Stationery Supplier?

In the British economy, it’s always important for businesses to save money in any way they can. Whilst in some cases, this can mean making cuts, what many people don’t realise is that they can save money by doing something as simple as ordering all office supplies from the same supplier.

Whilst it’s highly likely that your business will buy common stationery items from the same place, at Discount Office UK, we can also provide other important supplies such janitorial products and kitchen essentials. By ordering all office products from the same supplier, especially when buying in bulk, your business can stand to save quite a lot of money, particularly when delivery costs are involved.

Whilst you may wonder whether a stationery supplier would have all you need in terms of washroom supplies, office washroom needs are quite standard and we are well equipped to provide you with all you need:

  • Toilet rolls – Toilet tissue can be provided in rolls of either 320 or 200 to suit your office needs, and toilet roll dispensers are also available. All toilet rolls are provided in packs of 36, preventing small businesses from buying on a regular basis, but also in a large enough batch to suit large offices and workplaces. All toilet roll is also supplied as two-ply and is soft and strong.
  • Hand towels – As well as providing standard single ply paper towels in blue or green, we can also provide centre-feed rolls in blue or white, depending on the style of hand towel dispensers that your business’s washroom has. As centre-feed hand towels are supplied in rolls of 150m long, these may be better suited to busier washrooms than standard single ply towels.
  • Janitorial cleaning products – We can provide a wide range of different cleaning products for washroom, kitchen or general office use.

As well as washroom supplies, Discount Office UK can also provide a wide range of general office janitorial supplies and kitchen essentials:

  • Square bin bags – Square bin bags are well suited to office, kitchen and washroom use where square wire mesh bins are common. Square bags allow you to use the maximum amount of space in the bin, allowing you to use fewer bin bags and save money in the long term.
  • Black bin liners – For larger kitchen bins for food and drink waste and packaging, heavy duty black bin liners are essential. However, for lighter litter, medium or light duty bin liners may be perfectly suitable. As well as general waste, black bin liners can also be very useful for collecting recyclable waste.
  • Tea and Coffee – By buying tea and coffee from your stationery supplier, you can save yourself the time of having to search for a separate supplier and avoid any separate delivery costs.
  • Cups and cutlery – At Discount Office UK, we can provide a wide range of plastic cups and cutlery that are ideal for office catering and buffets at meetings and conferences.

If you have specific janitorial needs, you can call Discount Office UK on 0800 298 5742 and we will be happy to assist you with your queries.

 

When Did You Last Clean Your Desk at Work?

Be honest, do you clean your workstation regularly? Or, like most people, do you tend to leave it until the layer of dust on the base of your monitor becomes so thick you could write your name in it? You might not find it a top priority to clean your desk on a regular basis, but if you knew that the average desk harbours 10 million bacteria, which is 400 more than a toilet seat – would that motivate you to do something about it?

Let’s look at a few other statistics:

  • The average office desk holds 100 times more germs than a kitchen worktop
  • Your keyboard, chair and mouse contain 21,000 germs per square inch
  • Over half of all office workers eat their lunch at their desk
  • We touch our faces up to 16 times every hour

(Source: http://www.payscale.com/career-news/2012/10/germs-in-the-workplace)

So now that we have the facts, we can see that it really is important to clean our desks more than just once every few months. Ideally, you should clean your workstation every day, but once a week is probably more realistic. Not only will this encourage you to keep your workstation organised, but it will also help to reduce the risk of you picking up some nasty bugs from the plethora of bacteria cultivating on your desk. Incidentally, this could also help to reduce sickness absence within the organisation.

What types of office cleaning products should you be using?

There are all sorts of handy products and gadgets designed to help you to keep your office desk clean. As most of us are pushed for time when at work, it’s fine to use disposable wipes to save having to wash dusters and cloths. You can buy specialist screen and keyboard wipes wPressurised air keyboard cleanerhich won’t leave smears on your computer screen and are also simple and quick to use. Pressurised air dusters are perfect for blowing the dust and sandwich crumbs from between your keyboard keys and other tricky to reach areas. Don’t forget to give your telephone handset a clean with a sanitising wipe, as telephones are notorious for harbouring unhealthy germs.

 

How else can you reduce the build-up of bacteria on your desk?

The simplest solution is to wash your hands thoroughly with soap and water regularly. Use a hand sanitising gel before and after you eat, and give your desk a wipe with an anti-bacterial wipe if you really do have to eat at your desk. Most importantly – if you are unwell, stay away from work! Try and work from home if you feel up to it, but your colleagues and bosses really won’t appreciate it if you share your unwanted germs with everyone else in the office.

Set up a cleaning rota with everyone in the office so that you all make use of your office cleaning supplies once a week. If you need your stock replenishing, feel free to visit the Discount Office UK website at http://discountofficeuk.co.uk/ or give the team a call on 0800 298 5742.

Office Essentials – Files and Folders

Whether at home or in an office environment, everyone has a certain amount of paperwork that they need to keep hold of for future reference. However, without some sort of filing system, it is easy to misplace important files and this could potentially cause a lot of problems. On top of the obvious benefits of keeping your paper work organised, who wants to look at unruly stacks of paper that could instead be kept neat and tidy and stored out of sight?

Being disorganised can actually create more work, and take up a lot of valuable time. Here we look at the benefits of using different filing systems and folders to keep important paper work in order:

Document Wallets

Document wallets, often manufactured from recycled card, are a lightweight, cost effective and traditional solution to keeping important files and paper work in order. Often available in packs of up to 10, A4 document wallets are an ideal way of keeping small amounts of paperwork together and safe from dirt and dust. In order to make particular pieces of paper easier to find, you can use a number of document wallets so that you can categorise paperwork, and then keep all documents together in a draw.

document wallets

document wallets

Ring Binders

Ring binders are ideal for storing a number of different categories of paperwork in the same folder. The name ring binder comes from the ring mechanisms inside the folder. O or D-shaped, the rings open and close to allow you to fasten paper documents or plastic wallets into the ring binder. Ring binders are designed to make it quick and easy for you to find what you are looking for, whether this be a single piece of paper, or a series of files.

You can choose to punch holes into your documents and fasten them into a ring binder, or if you prefer to keep your paperwork intact, you can instead place individual sheets of paper or piles of paper into ready punched plastic wallets, which can then be bound into the folder. Whilst ring binders can hold a considerably large amount of paper work than most document wallets, once the rings are full, it is advisory not to attempt to overstuff ring binders.

ring binder

Lever Arch Files

Lever arch files are probably the most useful way of keeping all of your paper work together, whilst still being able to keep different categories separated and still allowing you to find what you need quickly and without fuss. Lever arch files are designed to hold larger amounts of paper than standard ring binders and so are often much thicker at the spine and more sturdily manufactured.

Whilst the ring mechanisms of ring binders can simply be clipped open and closed using your fingers, due to the extra paper weight that lever arch files are designed to hold, the ring binding mechanisms are instead operated by a lever, hence the name ‘lever arch file’. The lever ensures that the ring binding mechanism stays closed when it needs to be, keeping all paper in the right order and preventing it from falling out.

As lever arch files are designed to hold a large volume of paperwork, many people choose to separate different sections with card indexes and dividers, making it much easier to skip through to the right section of the folder.

lever arch files

To view our range of folders and filing solutions, please visit discountofficeuk.co.uk.

Why a Paper Desk Diary Continues To Stand the Test of Time

In today’s world, digital clearly rules the roost. Constant developments in technology allow us to hold a piece of it in our hands, bags or pockets at all times, with important information just a few button clicks or finger taps away. Handheld technology and universal access to the internet allows us to communicate and source information so much quicker than ever before.

In most cases, new technology wins over paper, for example; email is far superior to sending letters through the post as it is much faster, and there is less chance of them getting lost, and Sat Navs and Google Maps make it much easier for people to find their way around than an old A to Z. However, despite our reliance on electronic technology, there are still certain paper items that stand the test of time.

A4 desk diary

Paper diaries have been around for centuries, allowing people to write in important dates and anniversaries, amongst other notes and important information. For many businesses, although computers are absolutely essential to the smooth running of things, desk diaries continue to be in use by many employees, even if only to note down information before inputting it into a computer system.

It can be argued that a desk diary is superior to an electronic planner in many ways:

  • Trust – when you see information written in your own handwriting, you are often more likely to trust it. On the other hand, it can be harder to trust information stored on an electronic diary, not to mention, for many people, the idea of your important information being stored on the cloud is very stressful.
  • Speed – While new technology is all about being the fastest and most efficient, it can be argued that writing in and finding information in a paper desk diary is actually much faster than inputting or looking up information from an electronic diary on a phone, tablet or computer. In many cases, to be able to access an electronic diary, you have to input a security password before then having to go through a few steps to either find a date or note, or add a new appointment. With a paper diary, it only takes a few seconds to open it up to the write page and scribble in a note, or find a some previously written information
  • Privacy – It is universally thought of as rude to look in someone else’s diary, so you are likely to have a lot more privacy with a traditional desk diary. Most companies on the other hand have shared online diaries, so you are unable to write private pieces of information without your co-workers or employers seeing, even if by accident. Your colleagues can also see when you are free and take advantage of this by booking you into meetings an appointments, whereas with a paper diary, you have more control over your diary.
  • Physical – One of the best things about a traditional desk diary is that you can enjoy the physical object. You can choose a diary in a certain size, style or colour. If you prefer to keep your notes brief, you may prefer an A5 desk diary, or if you prefer to make more detailed notes, or are likely to have numerous appointments and events to write about on different days, it may be worth choosing a larger size such as an A4 desk diary.

A5 desk diary

Finally, one of the most important reasons for a desk diary having an advantage over an electronic diary or calendar, is that it encourages us to communicate. When information is displayed on a shared electronic diary, this takes away the need to talk. This can even be the case in a family that uses a shared diary; rather than having a conversation about what each person has planned, this information is already available, removing the need for the communication that is an essential part of family life.

To find out more about desk diaries and other essential office stationery, you can visit the Discount Office UK website.

How Discount Stationery Can help to keep a Small Business Afloat

For all small businesses, their success is often dependent upon their financial state.  All businesses need to watch the purse strings closely in order to keep in good financial shape, and should aim to purchase their products and services as cost effectively as possible.  This can include conducting an annual review of their utility bills as well as money spent on consumables such as stationery.  Even small savings in a variety of areas can help to keep a business afloat.

Discount stationery can easily be purchased and this doesn’t necessarily mean that quality is compromised.  Instead, it may be that items bought in bulk can be sold at a discount or perhaps if an order is made over a certain amount, then a discount may be added.  Although many high street stores offer various promotions and sale items, very often the best cheap office products can be found online.

Online stores very often offer larger savings to customers than high street stores because of having lower overhead costs. At Discount Office UK, we specialise in servicing the West Midlands area, and as a result of this, we know our market well and can source the best prices for our stock.  These savings can then be passed onto our customers, which will hopefully mean that customers will return to the website again and again.  Even though many businesses rely on electronic mail for contacting customers and suppliers, discount stationery is still important.

Cheap office products can include anything from the humble notepad and pencil to flash drives and laminators.  Many stationery suppliers can also sell items such as tea and coffee, which means that businesses making a stationery order can also add these useful items on to the order to save having to purchase them elsewhere.  It makes more sense to purchase a wide range of items from one supplier, as only one delivery charge need apply.

Although stationery may seem like a minor issue, it’s important to keep an office well organised and well stocked with the necessary equipment.  Having access to printer cartridges and appropriate storage equipment is a large part of keeping an efficient office running smoothly.

If you are looking to buy cheap office products or if you need some discount stationery, then please take a look at the Discount Office UK website.