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Why Paper Desk Diaries and Wall Planners Still Reign Supreme Over Digital Diaries

wallplannersIn the modern age, to some extent we all embrace digital technology. Digital helps to make our life a lot easier and ensures we live at a much faster pace than in the past; if we need information, in most cases it’s right at our finger tips and we are impatient if we can’t find exactly what we need. For example, Sat Nav systems can help us to get around much easier, and online shopping allows us to buy almost anything with the click of a button, with next day delivery increasingly available.

In a lot of ways, digital technology helps us to get the information we need quicker than ever before, but when it comes to being organised as quickly as possible, in many ways, paper still wins. On average, people who choose to use electronic calendars to stay organised, take as much as six times longer just to scribble down some simple notes.

Whilst it is easy to open up a desk diary and write down important notes and dates, or even walk over to a wall planner and scribble in the appropriate box; using a diary on a computer, tablet or smart phone usually involves a lot more moves. The user must navigate their way to the diary app, find the right date, which may well be a long way into the future, before then having to choose an option to add an appointment or notes, type them in and then save it all. When it comes to choosing extra options like setting an alarm or a reminder for a particular event, the whole process takes even longer.

A5 desk diaryIn most cases, it takes as little as 5 or 10 seconds to write a date into a paper diary or planner, whereas it is more likely to take a minimum of 15 to 30 seconds to do the same using a digital device. In such a fast paced world where we expect everything straight away, surely it makes sense to choose the faster and more efficient organisation option and stick with paper?

Other advantages of good old fashioned paper desk diaries and wall planners

As well as sheer speed, paper offers a number of other advantages over digital technology when it comes to staying organised:

  • Paper doesn’t suffer from technical difficulties – you never have to worry about paper running out of battery, or freezing on the wrong page. Whilst a smart phone, tablet or computer may sometimes seem to miraculously delete an event from your diary, all events stay on paper unless you scribble them out


  • You know where you are with a traditional diary or planner; whereas it can sometimes be difficult to find the information you are looking for when using a digital device, paper allows you to see a whole day, week, or even month at a glance, so there is no need to set hundreds of annoying reminders that will continually pop up on your screen


  • Paper is as private as you want it to be – In many workplaces, diaries are cloud based and can be seen by everybody in the office, or company, not to mention Google itself has direct access into your daily doings. A paper diary can be locked away in a desk or cupboard, whereas a wall planner can be put in an office where only certain people have access


  • Cost – At the end of the day, it is much cheaper for businesses to invest in paper than in expensive cloud systems. Buying a diary or paper planner provides a year’s worth of organisation at a very small price.



Whilst the digital world continues to grow, more and more people continue to return to paper, with desk diaries and wall planners making a comeback. If you would like to find out more about the range of organisational stationery products available from Discount Office UK, please visit our website or call us for free on 0800 298 57 42.

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