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7 Tips for Organising Your Office Storage

Keeping important documents on hand, and having the essential stationery items and supplies accessible is a must to ensure your office operations run smoothly each day. However, all these necessary things can clutter an office space in an instant and hamper a productive environment.

So how can you keep your office and your storage organised and help staff organise themselves? Here are our 7 top tips:

office folders

Use a folder for everything

Whatever paper documents you handle, you should organise them and put them in a dedicated folder. There are so many different varieties of folder available and all make for an extremely cost-effective solution to securely hold and arrange your important documents. Be sure to label them all so you everyone knows where to find the things they need, and keep items that need to be used on a frequent basis within easy reach.

Get a good filing cabinet

Having a strong and secure filing cabinet will help you keep track of the more important documents that you may not want other staff members to have access to. Again, it’s important to label the folders and files within your cabinet and take the time to sort all documents into the appropriate places. Although many of these files may not be actively used, storing them away properly could help with problems where they need to be found in the long-term.

Set a dedicated activity space

If you or your staff need to complete tasks frequently, it may be best to assign one area of the office as an activity space. All documents and stationery needed to complete the task, such as staplers, scissors or a printer, should be put and kept in this space. Not only will this save the hassle and time of trying to find and assemble all the things needed each time, it could also improve how you arrange your office layout to increase productive working.

Having dedicated spaces for your office items is a good option for better organisation and can be applied to anything from equipment manuals, to items you’ll need to take when travelling out of the office.

Raise your storage

If you want to optimise for increasing storage and help to cut the clutter, go vertical with your storage and shelving units. Vertical storage will help to maximise office floor space whilst ensuring that employees’ desks are freed up of unessential items. This may help your staff to feel less overwhelmed as they’ll have a clearer workspace to keep them organised.

Label everything

Again, making use of labels is so important to making sure everyone knows where to find office supplies. As well as files and folders, label your shelving units, cabinets and drawers. A simple label may make people more inclined to return things to their right places to keep the office tidy, safe and presentable.

Divide up drawers

You can by drawers with in-built dividers or buy your own dividers (or trays if the drawers are shallow) which are very cheap to buy. Instead of having all pens, papers, notes and folders bundled up and lost in their drawers, staff can organise their space to save time and reduce stress.

Keep up a regular maintenance

Spark good organisational habits by carrying out maintenance at the end of each week. Make sure that everything is put back into place and unneeded paper or files are removed. This will prevent clutter from building and things from being lost.

If you’d like to get your office re-organised and give it the de-clutter and tidy that it needs, you can browse through our wide range of discount office supplies. We can also help you cut the costs and take the hassle out of your supply needs with our reliable management service. Call the Discount Office UK team on 0800 298 5742 to find out more.

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