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Posts Tagged ‘office stationery’

How to Keep Your Office Stationery Supplies Safe

The occasional missing pen or notepad might not be worth your serious attention, however, if you have serial stationery thieves amongst your ranks it could be costing your business valuable time and resources each year.

 

It’s been found by Office Genie that millions of UK companies are victim to office supply theft, with nearly a quarter of employees stealing from their workplace:

 

  • Workplace theft is highest in the East of England, with 34% of staff admitting to it.
  • Creative companies – watch out. 45% of employees in the creative sector admitted to stealing items, which makes them the biggest culprits.
  • The top five stolen stationery items are pens, envelopes, Post-Its, markers or highlighters, and sellotape.
  • If caught red-handed 53% of staff believe that they’ll receive a warning from their employer, though 33% believe that there will be no consequences.

 

Why might people steal from you?

 

Sometimes office theft isn’t just about needing an extra supply of paper or printing supplies at home. Stationery theft often relates to the employer/employee dynamic as a whole, such as how trusted or valued employees feel. For instance, locking away and restricting stationery supplies to a minimum may create frustration amongst your workforce as it minimises trust. If a member of staff feels underpaid or undervalued, they may resort to behaviours like stealing to gain an upper hand.

 

What happens if your staff are stealing your supplies?

 

The Fair Work Act and Fair Work Regulation considers employee theft as a serious misconduct.
Following the National Employment Standards, serious misconduct can be remediated by terminating your employee’s employment without notice. But you may be thinking that stealing 5 pens is far less punishable than thieving £5,000 worth of product, right?
The seriousness of the offence will depend upon many factors, such as the circumstances of the act and what evidence you have; whether this is the employee’s first theft; what level position they are employed in; plus, the possible impacts of the theft on your business.

 

If it is not a serious misconduct, then there are a few things you could do to remediate the issue. Depending on the circumstance you could offer verbal warning or written warning, or agree on appropriate action according to the terms in their contract.

 

Preventing stationery theft in the workplace

 

Regardless of what it is or the amount that has been stolen, theft is still a misconduct and costs a business time and money. In order to prevent workplace theft, you’ll need to clearly set out appropriate policies which are consistently applied:

 

  • Assess the purchase and distribution process of office supplies to minimise potential for theft. Look at the company spend on office supplies – making set monthly or quarterly orders instead of having an ‘as-and-when’ approach will help you better control costs. Perhaps you may also assign a specific member of staff to purchase office supplies and require employees to sign for particular items.

 

  • Open engagement with staff by asking them about suggestions for preventing theft. Clearly setting out your expectations and applying procedures fairly will ensure a more trustful relationship.

 

  • Policies on office theft should be simple, with office supply items listed clearly. State what counts as theft, what measures will be taken if employees are caught stealing, and how employees can report suspected theft confidentially.

 

  • You may want to limit accessibility to stationery supplies by using locked storage, however remember to be open about your reasons for this action so as not to create frustration among staff.

 

For any more advice on streamlining your office supply costs you can speak to the team at Discount Office UK. We provide office product and planning services to help businesses save on all their office needs, and by setting up a simple business account you can have access to our extensive range of office supplies at the best prices.

Buying Your Office Supplies in Bulk

Keeping an office running smoothly doesn’t just come from hard work and dedication. It also relies on you and your employees having everything that’s needed to hand.

We’re not just talking about pens and paper – some would argue that a steady flow of tea is a key component of a successful day at work.

At Discount Office, we’d like to share the top reasons why you and your staff benefit from buying business supplies in bulk.

  1. There’s always fuel to hand
    First things first, most people like a hot drink when they start their working day. Ensuring you always have enough refreshments to hand means that your employees have the fuel they need to get through their workload.

    Having a stash of snacks always go down well with employees too – but try and stay away from things like sweets and chocolate that will just cause a 3pm energy slump.
    office supplies

  2. Cost savings
    Buying things like paper, toners, and other office products from one supplier and in large quantities can often mean that it works out cheaper. You’ll also avoid unnecessary delivery charges. Need we say more?
  3. Less trips to the shop
    Going back and forth to the shops can be a time consuming exercise, and we’ve all heard the old adage ‘time is money’. By buying a big supply of something means that instead of going shopping once a week, you can spend more time focusing on your business.
  4. You won’t be caught out
    Just imagine – you’re in the final throws of getting together an important pitch document out to a prospective client. It’s 4pm and they need it before lunch the following day. You’ve started printing it, only for your printer to run out of specialist toner. Now what?

    By ensuring that you have stocked up on all your supplies, you’re less likely to be caught out.

  5. Enhanced employee productivity
    When your office has its stationery cupboard filled with the items your employees need to do their job, it increases their productivity. Things like pens and paper are basic items that most staff in an office will need. If you suddenly run out, what will happen then?

    At Discount Office UK, we sell all office related products. From furniture to filing, from computers to cardboard and from projectors to pin boards, we offer low prices every day of the year.

    For more information on how we might be able to save you and your business money, please call us on: 0800 298 57 42.

     

Celebrating National Stationery Week 2017 – ‘Writing Matters’

National Stationery Week

This year, National Stationery Week runs from the 24th April until the 30th April. Whilst digital technology is becoming increasingly important to us for daily use, this yearly event promotes that writing by hand continues to be as valuable as ever and encourages people to put pen to paper more often. At Discount Office UK, we love everything stationery and know that ‘writing matters’, so we are always excited to help promote National Stationery Week.

Although many of us make use of a computer every day, both at home and in the workplace, research commissioned by National Stationery Week is providing very promising results that most people still believe that it’s so important to be able to write by hand:

  • 91% of children aged between 8 and 15 think it’s import to be able to write by hand
  • 86% of business managers still expect candidates applying for jobs to be able to write proficiently by hand, as well as have keyboard skills.

Why ‘writing matters’

There’s absolutely no doubting that digital technology has many advantages and makes life much easier in so many ways, but this doesn’t take away from all of the benefits we gain from writing by hand. Writing by hand might be seen as old fashioned, but it will always be a relevant skill.

Here are just 3 of the most important reasons why choosing pen and paper is good for us:

pens#1 Writing by hand helps our memory

Research suggests that writing by hand helps to increase our memory and help us retain more information than when we type. Writing with a pen helps to stimulate the part of the brain known as the reticular activating system, which helps filter down everything that the brain needs to process. The RAS helps to bring the most important information to the fore.

#2 Writing is good for stress relief

The physical act of writing with pen on paper can be a great stress reliever and can help to improve focus and attention.

#3 Writing keeps our brain sharp and helps creativity

Choosing to write by hand regularly helps to foster deeper thinking and creativity, helping to keep the brain sharp.

There are also many reasons why the practice of writing by hand is important for businesses. It can be tempting to rely on technology, but there are certainly some aspects of using a computer or mobile device that can also be a distraction and can detract a sense of humanness that can be valuable in business.

  • Paper doesn’t bombard you with push notifications – Computers and mobile devices can be really distracting. At any moment, a push notification can take our focus away from what we are working on and in many cases, the information that the notification is providing isn’t relevant or important. Using pen and paper helps you stay engaged with what you are doing and helps things get done faster.
  • Writing by hand is much more personal – When it comes to communication, there are some times when a hand written note can be much more powerful. A handwritten card, compliment slip or invitation to a client or customer often has a stronger effect on the recipient.
  • Writing helps you think more about what you are saying – When we type on a keyboard, it’s so easy to delete what’s been written. Writing with pen and paper makes us think harder about what we are saying, so we either take more care to get things right first time, or writing can encourage us to go through more drafts until work is the best it can be.

If you are inspired to take up pen and paper and promote the mantra that ‘writing matters’ to your co-workers or employees, Discount Office UK should be your first point of call for all your business stationery needs. We can supply everything you need in terms of paper, pens, pencils and writing equipment.

Call today on 0800 298 5742 and our friendly team will always be happy to assist you.

Top Ways to Buy Office Stationery on a Budget

With all the necessary parts of your business you’ll want to ensure that you’re saving as much money as possible whilst keeping things running productively. This is especially true for your office stationery and all the essential supplies that you’ll need for smooth operations. With some forward planning and consideration there are many ways you can quickly cut the costs of your stationery supplies without compromising on quality.

Here are our top tips for buying your office stationery on a budget:

Be organised

With so much to focus on, stationery might not be at the top of your priority list, however leaving it till it’s an emergency to place an order will only bump up the costs of delivery and contribute to rushed choices which may not be so cost-effective.

Be sure to purchase your office stationery before you completely run out, so that you can choose a cheaper delivery option and potentially save big over the course of the year!

Make bulk purchases

By ordering in large quantities for a longer period, instead of getting stationery as and when you need it, you could receive a good discount on your items as many retailers will give you a bulk buy offer. You could do this on a monthly or quarterly basis depending on your needs, meaning that you’ll save significantly on your necessary items as well as with delivery costs.

Set up a Business Account with your supplier

With a business account you’ll be able to set up a purchasing schedule to suit you, plus it will be less timely and simpler to place an order. Your supplier may also offer you exclusive discounts on your stationery and with a dedicated account manager you’ll benefit from better customer support, order tracking and returns processing.

Only buy what you need

Although bulk purchases may save you a lot of money, bulk buying unnecessary items like multiple different coloured packs of post-it notes or highlighters when you only need one, will add up hugely over the course of the year. Instead, cut costs and only get what you really need for productive office operations.

If your order is wrong, return it!

Although it may seem a hassle to return a box of pens that aren’t quite right or notepads in the wrong size, holding onto it and not making use of the supplies isn’t cost-efficient. By returning it you’ll be able to get the most value from your order, potentially save money and save on storage space for the products you really need.

If you’re looking for office stationery on a budget, why not browse through our wide range of quality office essentials, or contact us to find out more about the benefits of a Business Account? Simply call our team on 0800 298 5742, or use our contact form here to get in touch.

7 Tips for Organising Your Office Storage

Keeping important documents on hand, and having the essential stationery items and supplies accessible is a must to ensure your office operations run smoothly each day. However, all these necessary things can clutter an office space in an instant and hamper a productive environment.

So how can you keep your office and your storage organised and help staff organise themselves? Here are our 7 top tips:

office folders

Use a folder for everything

Whatever paper documents you handle, you should organise them and put them in a dedicated folder. There are so many different varieties of folder available and all make for an extremely cost-effective solution to securely hold and arrange your important documents. Be sure to label them all so you everyone knows where to find the things they need, and keep items that need to be used on a frequent basis within easy reach.

Get a good filing cabinet

Having a strong and secure filing cabinet will help you keep track of the more important documents that you may not want other staff members to have access to. Again, it’s important to label the folders and files within your cabinet and take the time to sort all documents into the appropriate places. Although many of these files may not be actively used, storing them away properly could help with problems where they need to be found in the long-term.

Set a dedicated activity space

If you or your staff need to complete tasks frequently, it may be best to assign one area of the office as an activity space. All documents and stationery needed to complete the task, such as staplers, scissors or a printer, should be put and kept in this space. Not only will this save the hassle and time of trying to find and assemble all the things needed each time, it could also improve how you arrange your office layout to increase productive working.

Having dedicated spaces for your office items is a good option for better organisation and can be applied to anything from equipment manuals, to items you’ll need to take when travelling out of the office.

Raise your storage

If you want to optimise for increasing storage and help to cut the clutter, go vertical with your storage and shelving units. Vertical storage will help to maximise office floor space whilst ensuring that employees’ desks are freed up of unessential items. This may help your staff to feel less overwhelmed as they’ll have a clearer workspace to keep them organised.

Label everything

Again, making use of labels is so important to making sure everyone knows where to find office supplies. As well as files and folders, label your shelving units, cabinets and drawers. A simple label may make people more inclined to return things to their right places to keep the office tidy, safe and presentable.

Divide up drawers

You can by drawers with in-built dividers or buy your own dividers (or trays if the drawers are shallow) which are very cheap to buy. Instead of having all pens, papers, notes and folders bundled up and lost in their drawers, staff can organise their space to save time and reduce stress.

Keep up a regular maintenance

Spark good organisational habits by carrying out maintenance at the end of each week. Make sure that everything is put back into place and unneeded paper or files are removed. This will prevent clutter from building and things from being lost.

If you’d like to get your office re-organised and give it the de-clutter and tidy that it needs, you can browse through our wide range of discount office supplies. We can also help you cut the costs and take the hassle out of your supply needs with our reliable management service. Call the Discount Office UK team on 0800 298 5742 to find out more.

4 Benefits of a Tidy Workspace

Most of us ten to let our desks build up with papers, files, to-do lists and various pieces of stationery over time. Eventually, it becomes a chore trying to find your keyboard without moving things. In a busy job, keeping your workspace tidy often doesn’t quite make your daily to do list, but there are many benefits to releasing your inner clean freak.

Mess can be related to stress

For some people, just looking at a messy desk or workspace when they get into work can be stressful. For others, an untidy desk is bearable for a while, until it gets harder to find important files or papers, slowing you down when you are in a rush. By keeping your desk tidy, there is no need to panic when you need to find something important.

KF10041_1Buying essential office stationery such as desk tidies, letter trays and magazine racks can help you to keep your workspace much more organised. If you have a place to put things, they will be easier to find when you are under pressure at work.

A tidy desk limits distractions

Keeping your workspace clean and tidy limits distractions and makes it easier for you to focus on the project at hand and work more efficiently. A tidy and clutter free desk also provides you with more space to work in, so there will be nothing to slow you down. Take time to re-organise your desk and it’s likely that you will walk away at the end of the day feeling happy with what you have achieved with fewer distractions.

A messy desk can have a negative effect on your health

KF04504Many offices employ a cleaning service, but in many cases, cleaners aren’t permitted to touch desks or move items in workspaces. This could mean that most of the surfaces of your desk may be untouched for weeks, bearing in mind that you may have had a cold or illness, eaten at your desk or spilled a drink. Workspaces are often harbouring germs, so keeping your desk stocked up with some eco friendly cleaning supplies and computer cleaning products is a good idea.

Impress your boss

If you have a clean and organised desk, this is a simple way to impress your boss or other superiors at work. A well organised workspace portrays you as an organised and productive worker. In contrast, a messy desk could have a negative effect on your reputation, as it could suggest that you are disorganised and show a poor attitude to keep on top of things.

At Discount Office UK, we specialise in providing the stationery and office accessories to help keep your workspace organised and tidy. For more information, please call us today on 0800 298 57 42 or visit our website.

Celebrating the Power of the Written Word – National Stationery Week

National Stationery Week
At Discount Office UK, we’re passionate about all things stationery, giving businesses the opportunity to maximise their efforts with the essential tools. That’s why we’re delighted to be celebrating National Stationery Week this month, highlighting the key importance of stationery and its role in powering the written word.

Running from 25th April – 1st May, National Stationery Week promotes the value of writing and being able to write by hand, showing that writing and stationery – the products that make it possible – are still relevant in our evermore digital environment. In fact, research carried out for the event by YouGov research, found that 92% of adults think that writing by hand is important and more Brits still take the time to send ‘thank you’ notes by hand as opposed to texting or emailing.

We believe that in the business world, despite the increase in emails and the use of smartphones, writing by hand is extremely important:

  • It’s a much more personal form of communication – where strong relations are key, clients or contacts will much likely appreciate a written note more than a quick impersonal email.
  • The act of jotting things down, instead of typing them, has been found to help you remember information more clearly and for a longer time.
  • Opening numerous apps and typing on a small screen can be a fiddly process – instead writing things down can in many cases be more efficient.
  • With a pen and pad you are much less restricted in terms of how you can lay out information – writing often gives you the opportunity to be more organised and creative and as a result, more productive.

Organised by the London Stationary Show, the national event aims to share these benefits on a global scale, getting people to talk and write about stationery. As such they will also be launching their second World Stationery Day on April 27th, inviting people to send more letters and cards, instead of purely messaging via text or email. Major retailers such as John Lewis, Tesco and the Post Office are also helping to support this cause, emphasising the importance of stationery for children especially. As an office stationery supplier we’re excited to be able to advocate this important event and thepleasure that stationery and writing can give to so many.

If you’d like to get involved in National Stationery Week, you can promote it to staff, customers or through social media. On Twitter and Facebook you can post an update on your favourite stationery product or pen, your favourite stationery brands or your favourite stationery retailer. Why not also see our wide range of pens, paper and other stationery products to boost the power of the written word in your office?

 

Stationery Supplies to Get Freelancers Started

Whilst television and films often give the impression that all a freelancer needs to work is their laptop, their smartphone and the nearest coffee chain, this is rarely the case at all. Most freelancers would agree that it is much easier to be productive at a dedicated workspace, whether this is at home, in a rented office space, or even a desk within a company.

 

If you are ready to take the leap and put your livelihood into your own hands, to get started, you should put plenty of thought into setting up your workspace. If you have a spare room at home that you can convert into an office space, or if you can afford to rent an office space, this is a good start. Ideally, you should be able to set up a desk in a well lit room, preferably near to a window. A good workspace should also be relatively quiet when you’re trying to work.

 

As well as a good solid desk, a good ergonomic adjustable office chair with sufficient back support is also very important. If you are going to be sitting for long periods, your comfort is essential and a chair that doesn’t offer enough support can lead to a wide variety of health problems. Once you have set up a suitable workspace, your next step should be to make sure you have the right office stationery supplies.

 

For any freelance worker, there are certain stationery items that are a must have:

  • Plastic document wallets – As most freelance jobs come with paper briefs, it’s important to keep any projects that you are working on separated. If you are working on more than one job for the same company, plastic wallets can help you to keep them separate, whether in a hole punched plastic wallet, or a plastic document wallet that is open on two edges, allowing you to quickly slot your papers away.
  • A4 spiral bound ruled notebook – A large notebook gives you plenty of space on the page to make all of the notes that you need, whether scribbling down notes during a phone call, planning a piece of work, or even during a briefing with a client. When a client sees you making notes whilst listening to a briefing, they can see that you are listening, but a well-used, bulging notebook with many used pages also suggests to a client that you’re in demand.
  • Envelopes – Whilst many freelancers try to be as paperless as possible, everyone needs to put something in the post at some point, so it’s important to be stocked up in A4 and DL white envelopes so that you are prepared when that time comes. You should also make sure you have a book of stamps.
  • Ring binders To make sure your invoices are in order and to keep tabs of who has paid you and who you are waiting for payment from, it’s a good idea to buy three ring binders. One binder should be for ‘All Invoices’, one for ‘Unpaid Invoices’ and a another for ‘Paid Invoices’. If you print off two copies of each invoice, you can file one in your ‘All Invoices’ folder, whilst the other is filed away as unpaid or paid.
  • Pinter ink or toner – You should always keep printer ink or toner cartridges in stock, even if you don’t use your printer too often. By making sure you always have extra cartirdges, you need not worry about any last minute disasters when you need to print off important documents for a meeting that you are running late for. It can also be cheaper to buy printer cartridges in bulk.

If you are setting up as a freelancer and are looking to set up a home office and stock up on essential stationery, you can call us on 0800 298 5742 and we will be happy to help with all of your office needs.

National Stationery Week 2015 – Why We Will Always Need Stationery

Ever since we started our very early days at school, we were taught how to use a pen, crayon and pencil to draw on paper, and express how we feel. Traditionally, being able to create something from simply holding a piece of stationery seemed like an achievement – from drawing a picture to being able to write our name.  Although things are now more advanced, and the latest digital technology continues to expand and grow – stationery simply will never go out of fashion.

In a place of work wherever it may be, you will find that nearly all of us will carry around a pen and paper, as it is always handy to have. We can quickly use it to jot down important details, which we may need to refer to later, and it’s important that we rely on stationary to be on our side when it comes to remembering things – it simply just cannot let us down. Whilst technology is all about speed, most of the time it is much quicker to scribble a few notes down as opposed to finding a notepad app on a phone or tablet and typing out our thoughts.

National Stationery Week

April 27th – 3rd May will mark National Stationery Week 2015 – A time for the UK to celebrate all things stationery.  Perhaps you could use this week to organise your own stationery at work, and co-ordinate your desk so that all office stationery is readily available and easy to find.

You could even get members of your team to express themselves by drawing or writing something to really be a part of National Stationery Week!

national stationery week

Stationery is everywhere

Even in some of the most technical departments of a business – someone, somewhere will have stationery with them.  It’s something that we rely on to be there whenever we need it. Even if you prefer to embrace technology, you will probably find that you use stationery more than you think. For example, here are some examples of how we use stationery:

  • To write postcards whilst on holiday
  • To write on envelopes when sending something
  • When writing a birthday card
  • When writing a sick note to your child’s school
  • To write a shopping list
  • To make a daily to-do list on a notepad or post it notes
  • To write on a whiteboard or presentation board

The truth is, stationery is a big part of our home and working life and without it we would become forgetful.

 

 

How Discount Stationery Can help to keep a Small Business Afloat

For all small businesses, their success is often dependent upon their financial state.  All businesses need to watch the purse strings closely in order to keep in good financial shape, and should aim to purchase their products and services as cost effectively as possible.  This can include conducting an annual review of their utility bills as well as money spent on consumables such as stationery.  Even small savings in a variety of areas can help to keep a business afloat.

Discount stationery can easily be purchased and this doesn’t necessarily mean that quality is compromised.  Instead, it may be that items bought in bulk can be sold at a discount or perhaps if an order is made over a certain amount, then a discount may be added.  Although many high street stores offer various promotions and sale items, very often the best cheap office products can be found online.

Online stores very often offer larger savings to customers than high street stores because of having lower overhead costs. At Discount Office UK, we specialise in servicing the West Midlands area, and as a result of this, we know our market well and can source the best prices for our stock.  These savings can then be passed onto our customers, which will hopefully mean that customers will return to the website again and again.  Even though many businesses rely on electronic mail for contacting customers and suppliers, discount stationery is still important.

Cheap office products can include anything from the humble notepad and pencil to flash drives and laminators.  Many stationery suppliers can also sell items such as tea and coffee, which means that businesses making a stationery order can also add these useful items on to the order to save having to purchase them elsewhere.  It makes more sense to purchase a wide range of items from one supplier, as only one delivery charge need apply.

Although stationery may seem like a minor issue, it’s important to keep an office well organised and well stocked with the necessary equipment.  Having access to printer cartridges and appropriate storage equipment is a large part of keeping an efficient office running smoothly.

If you are looking to buy cheap office products or if you need some discount stationery, then please take a look at the Discount Office UK website.