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Posts Tagged ‘office supplies’

Buying Your Office Supplies in Bulk

Keeping an office running smoothly doesn’t just come from hard work and dedication. It also relies on you and your employees having everything that’s needed to hand.

We’re not just talking about pens and paper – some would argue that a steady flow of tea is a key component of a successful day at work.

At Discount Office, we’d like to share the top reasons why you and your staff benefit from buying business supplies in bulk.

  1. There’s always fuel to hand
    First things first, most people like a hot drink when they start their working day. Ensuring you always have enough refreshments to hand means that your employees have the fuel they need to get through their workload.

    Having a stash of snacks always go down well with employees too – but try and stay away from things like sweets and chocolate that will just cause a 3pm energy slump.
    office supplies

  2. Cost savings
    Buying things like paper, toners, and other office products from one supplier and in large quantities can often mean that it works out cheaper. You’ll also avoid unnecessary delivery charges. Need we say more?
  3. Less trips to the shop
    Going back and forth to the shops can be a time consuming exercise, and we’ve all heard the old adage ‘time is money’. By buying a big supply of something means that instead of going shopping once a week, you can spend more time focusing on your business.
  4. You won’t be caught out
    Just imagine – you’re in the final throws of getting together an important pitch document out to a prospective client. It’s 4pm and they need it before lunch the following day. You’ve started printing it, only for your printer to run out of specialist toner. Now what?

    By ensuring that you have stocked up on all your supplies, you’re less likely to be caught out.

  5. Enhanced employee productivity
    When your office has its stationery cupboard filled with the items your employees need to do their job, it increases their productivity. Things like pens and paper are basic items that most staff in an office will need. If you suddenly run out, what will happen then?

    At Discount Office UK, we sell all office related products. From furniture to filing, from computers to cardboard and from projectors to pin boards, we offer low prices every day of the year.

    For more information on how we might be able to save you and your business money, please call us on: 0800 298 57 42.

     

Top 10 must Have Office Supplies

Desk chairs

Having the right kind of desk chairs for your employees is very important. Your workers are in their seats between 9-5, five days a week, which means that there are bound to be some kind of health implications. So, it’s your duty as the employer to make sure that you provide comfortable seating that provides the right support.

Computer cleaning equipment

Believe it or not, if we were to swab your computer equipment, we can almost guarantee that we’d find all kinds of bacteria. It has even been claimed that some keyboards are dirtier than a toilet!  So stock up on some computer cleaning gear for your employees and make sure they clean equipment regularly.

Ball point pens

Is it just us, or do pens just disappear and at the most inconvenient time? You can never have enough pens, so make sure your stationary cupboard is full of them.

Box Files

Keeping organised plays an important role in managing your workload. So, we included box files in this list. Make sure you’re ahead of the game and your work is maintained appropriately.

Letter Trays

Having letter trays at your desk can help improve the quality of your work as well as help you keep organised. In our opinion, they’re an office must have.

Janitorial supplies

Maintaining cleanliness at your office is a legal requirement. So, to make sure you’re able to stay on top of things, have a cupboard full of janitorial supplies, ready for any messy situation.

Refreshments

You can’t have an office without refreshments. Although it may not be against the law, we think it should be! Having tea and coffee during a mundane day really can lift moods and increase motivation. So stock up now.

Notice Board

A notice board is a way to communicate with your employees. Let them know what’s going on in the company, or let them tell you.

Storage boxes

All offices have things they like to store away, so keep it neat, organised and out of the way with a storage box. A necessity for every office.

Memo pads

It goes without saying that memo pads are a basic office necessity. Regardless of offices going paperless, there will always be a need for the old fashioned paper and pen.

To talk to us about your office stationery needs, you can call Discount Office UK today on 0800 298 57 42.

Top Ways to Buy Office Stationery on a Budget

With all the necessary parts of your business you’ll want to ensure that you’re saving as much money as possible whilst keeping things running productively. This is especially true for your office stationery and all the essential supplies that you’ll need for smooth operations. With some forward planning and consideration there are many ways you can quickly cut the costs of your stationery supplies without compromising on quality.

Here are our top tips for buying your office stationery on a budget:

Be organised

With so much to focus on, stationery might not be at the top of your priority list, however leaving it till it’s an emergency to place an order will only bump up the costs of delivery and contribute to rushed choices which may not be so cost-effective.

Be sure to purchase your office stationery before you completely run out, so that you can choose a cheaper delivery option and potentially save big over the course of the year!

Make bulk purchases

By ordering in large quantities for a longer period, instead of getting stationery as and when you need it, you could receive a good discount on your items as many retailers will give you a bulk buy offer. You could do this on a monthly or quarterly basis depending on your needs, meaning that you’ll save significantly on your necessary items as well as with delivery costs.

Set up a Business Account with your supplier

With a business account you’ll be able to set up a purchasing schedule to suit you, plus it will be less timely and simpler to place an order. Your supplier may also offer you exclusive discounts on your stationery and with a dedicated account manager you’ll benefit from better customer support, order tracking and returns processing.

Only buy what you need

Although bulk purchases may save you a lot of money, bulk buying unnecessary items like multiple different coloured packs of post-it notes or highlighters when you only need one, will add up hugely over the course of the year. Instead, cut costs and only get what you really need for productive office operations.

If your order is wrong, return it!

Although it may seem a hassle to return a box of pens that aren’t quite right or notepads in the wrong size, holding onto it and not making use of the supplies isn’t cost-efficient. By returning it you’ll be able to get the most value from your order, potentially save money and save on storage space for the products you really need.

If you’re looking for office stationery on a budget, why not browse through our wide range of quality office essentials, or contact us to find out more about the benefits of a Business Account? Simply call our team on 0800 298 5742, or use our contact form here to get in touch.

7 Tips for Organising Your Office Storage

Keeping important documents on hand, and having the essential stationery items and supplies accessible is a must to ensure your office operations run smoothly each day. However, all these necessary things can clutter an office space in an instant and hamper a productive environment.

So how can you keep your office and your storage organised and help staff organise themselves? Here are our 7 top tips:

office folders

Use a folder for everything

Whatever paper documents you handle, you should organise them and put them in a dedicated folder. There are so many different varieties of folder available and all make for an extremely cost-effective solution to securely hold and arrange your important documents. Be sure to label them all so you everyone knows where to find the things they need, and keep items that need to be used on a frequent basis within easy reach.

Get a good filing cabinet

Having a strong and secure filing cabinet will help you keep track of the more important documents that you may not want other staff members to have access to. Again, it’s important to label the folders and files within your cabinet and take the time to sort all documents into the appropriate places. Although many of these files may not be actively used, storing them away properly could help with problems where they need to be found in the long-term.

Set a dedicated activity space

If you or your staff need to complete tasks frequently, it may be best to assign one area of the office as an activity space. All documents and stationery needed to complete the task, such as staplers, scissors or a printer, should be put and kept in this space. Not only will this save the hassle and time of trying to find and assemble all the things needed each time, it could also improve how you arrange your office layout to increase productive working.

Having dedicated spaces for your office items is a good option for better organisation and can be applied to anything from equipment manuals, to items you’ll need to take when travelling out of the office.

Raise your storage

If you want to optimise for increasing storage and help to cut the clutter, go vertical with your storage and shelving units. Vertical storage will help to maximise office floor space whilst ensuring that employees’ desks are freed up of unessential items. This may help your staff to feel less overwhelmed as they’ll have a clearer workspace to keep them organised.

Label everything

Again, making use of labels is so important to making sure everyone knows where to find office supplies. As well as files and folders, label your shelving units, cabinets and drawers. A simple label may make people more inclined to return things to their right places to keep the office tidy, safe and presentable.

Divide up drawers

You can by drawers with in-built dividers or buy your own dividers (or trays if the drawers are shallow) which are very cheap to buy. Instead of having all pens, papers, notes and folders bundled up and lost in their drawers, staff can organise their space to save time and reduce stress.

Keep up a regular maintenance

Spark good organisational habits by carrying out maintenance at the end of each week. Make sure that everything is put back into place and unneeded paper or files are removed. This will prevent clutter from building and things from being lost.

If you’d like to get your office re-organised and give it the de-clutter and tidy that it needs, you can browse through our wide range of discount office supplies. We can also help you cut the costs and take the hassle out of your supply needs with our reliable management service. Call the Discount Office UK team on 0800 298 5742 to find out more.

Why We Will Always Need Pens and Paper in the Office

Tablets, touch screens and wireless devices are commonplace in the home and office in 2016, but simple pen and paper still remain staples of the office.

We take it for granted that all of our electronic devices are connected. We can open up our emails on a browser, on a tablet, or even on our smartphones when we are on the go. Through digital technology, we can be connected to as many people as possible at all times and come to expect all information as fast as possible. However, whilst a large percentage of people are very comfortable with digital devices and would consider themselves tech savvy, it’s fair to say that we all like to keep a pen and paper at our desks.

paper notebookWhilst a lot of technology has quickly gone out of date or out of favour (think of a floppy disk, or even a laptop that is more than a couple of years old!), pens and paper have been with us since ancient times. We are always competitive about having the latest technology and it can be embarrassing if you haven’t got the latest iPhone or Windows update, but this is never the case when reaching for a biro, fountain pen, or even a paper notebook. Pen and paper have never been out of fashion.

Trusty pen and paper

There’s something old fashioned, yet comforting and human about jotting down important information on a piece of paper. If we have to remember an important date or write a to-do list, we often choose to write this down on paper even if we have also inputted it into our phone or tablet. Most likely, the reason for this is that we don’t fully put our trust in technology. Although digital devices make our lives much easier, they can still let us down if they run out of battery, lose internet connection or break.

ball point penAlthough technology will be on our side 95% of the time, when it does fail, we can rely on a trusty pen and a piece of paper to come to our rescue. In an office environment, we can’t afford to lose important notes or miss important meetings, so traditional pen and paper will always be a mainstay of the office. As much as we are driven forward by technology and commit to keeping up to date, we will always rely on the good old desktop essential that has been with us throughout history.

If you are short of pens, paper or other essential desktop supplies, you can call Discount Office UK today on 0800 298 5742 and we will be glad to assist you.

Stationery Supplies to Get Freelancers Started

Whilst television and films often give the impression that all a freelancer needs to work is their laptop, their smartphone and the nearest coffee chain, this is rarely the case at all. Most freelancers would agree that it is much easier to be productive at a dedicated workspace, whether this is at home, in a rented office space, or even a desk within a company.

 

If you are ready to take the leap and put your livelihood into your own hands, to get started, you should put plenty of thought into setting up your workspace. If you have a spare room at home that you can convert into an office space, or if you can afford to rent an office space, this is a good start. Ideally, you should be able to set up a desk in a well lit room, preferably near to a window. A good workspace should also be relatively quiet when you’re trying to work.

 

As well as a good solid desk, a good ergonomic adjustable office chair with sufficient back support is also very important. If you are going to be sitting for long periods, your comfort is essential and a chair that doesn’t offer enough support can lead to a wide variety of health problems. Once you have set up a suitable workspace, your next step should be to make sure you have the right office stationery supplies.

 

For any freelance worker, there are certain stationery items that are a must have:

  • Plastic document wallets – As most freelance jobs come with paper briefs, it’s important to keep any projects that you are working on separated. If you are working on more than one job for the same company, plastic wallets can help you to keep them separate, whether in a hole punched plastic wallet, or a plastic document wallet that is open on two edges, allowing you to quickly slot your papers away.
  • A4 spiral bound ruled notebook – A large notebook gives you plenty of space on the page to make all of the notes that you need, whether scribbling down notes during a phone call, planning a piece of work, or even during a briefing with a client. When a client sees you making notes whilst listening to a briefing, they can see that you are listening, but a well-used, bulging notebook with many used pages also suggests to a client that you’re in demand.
  • Envelopes – Whilst many freelancers try to be as paperless as possible, everyone needs to put something in the post at some point, so it’s important to be stocked up in A4 and DL white envelopes so that you are prepared when that time comes. You should also make sure you have a book of stamps.
  • Ring binders To make sure your invoices are in order and to keep tabs of who has paid you and who you are waiting for payment from, it’s a good idea to buy three ring binders. One binder should be for ‘All Invoices’, one for ‘Unpaid Invoices’ and a another for ‘Paid Invoices’. If you print off two copies of each invoice, you can file one in your ‘All Invoices’ folder, whilst the other is filed away as unpaid or paid.
  • Pinter ink or toner – You should always keep printer ink or toner cartridges in stock, even if you don’t use your printer too often. By making sure you always have extra cartirdges, you need not worry about any last minute disasters when you need to print off important documents for a meeting that you are running late for. It can also be cheaper to buy printer cartridges in bulk.

If you are setting up as a freelancer and are looking to set up a home office and stock up on essential stationery, you can call us on 0800 298 5742 and we will be happy to help with all of your office needs.

How Discount Stationery Can help to keep a Small Business Afloat

For all small businesses, their success is often dependent upon their financial state.  All businesses need to watch the purse strings closely in order to keep in good financial shape, and should aim to purchase their products and services as cost effectively as possible.  This can include conducting an annual review of their utility bills as well as money spent on consumables such as stationery.  Even small savings in a variety of areas can help to keep a business afloat.

Discount stationery can easily be purchased and this doesn’t necessarily mean that quality is compromised.  Instead, it may be that items bought in bulk can be sold at a discount or perhaps if an order is made over a certain amount, then a discount may be added.  Although many high street stores offer various promotions and sale items, very often the best cheap office products can be found online.

Online stores very often offer larger savings to customers than high street stores because of having lower overhead costs. At Discount Office UK, we specialise in servicing the West Midlands area, and as a result of this, we know our market well and can source the best prices for our stock.  These savings can then be passed onto our customers, which will hopefully mean that customers will return to the website again and again.  Even though many businesses rely on electronic mail for contacting customers and suppliers, discount stationery is still important.

Cheap office products can include anything from the humble notepad and pencil to flash drives and laminators.  Many stationery suppliers can also sell items such as tea and coffee, which means that businesses making a stationery order can also add these useful items on to the order to save having to purchase them elsewhere.  It makes more sense to purchase a wide range of items from one supplier, as only one delivery charge need apply.

Although stationery may seem like a minor issue, it’s important to keep an office well organised and well stocked with the necessary equipment.  Having access to printer cartridges and appropriate storage equipment is a large part of keeping an efficient office running smoothly.

If you are looking to buy cheap office products or if you need some discount stationery, then please take a look at the Discount Office UK website.

Everyday Office Essentials: First Aid Kit

In order to comply with government HSE requirements, all employers have a responsibility to make sure that all of their employees have access to instant attention should they fall ill or suffer from an injury in the work place. The level of first aid arrangements that must be put into place will differ dependent on how risky a workplace is; how likely is it that a member of staff will be injured or taken ill at work?

For a low risk environment such as a small office, HSE code of practice states that the minimum requirements are that a workplace should have a suitably stocked first aid kit for all likely workplace injuries, and a member of staff that is appointed and trained as a first aider. A first aid kit should always contain sufficient quantities of standard first aid materials as well as any extra materials that may be required for particular workplace circumstances.

According to the government health and safety authority, HSE, a standard first aid box should contain the following:

  • A guidance leaflet giving general and basic advice on first aid
  • 2 eye pads
  • 2 triangular bandages
  • 6 safety pins
  • 2 large un-medicated wound dressings
  • 6 medium un-medicated dressings
  • gloves
  • 20 sterile plasters

In a small office, a well-stocked first aid kit is every bit as much of an everyday essential as pens, paper and other stationery supplies. An office’s first aid box must be constantly restocked, much in the same way that stationery supplies are, however, this is essential in order to comply with government standards.

As a first aid kit is just as important on a daily basis as other office supplies, it is important to be able to order a fully stocked HSE compliant first aid dispenser just as you would with general office supplies. At Discount Office UK, we pride ourselves in providing a completely HSE compliant first aid kit that is suitable for up to 10 people, exceeding the minimum approved code of practice. Recommended for retail at £19.99, the Initiative First Aid Dispenser is available from Discount Office UK at the special offer of £15.99.

First Aid Kit FA6791

Initiative First Aid Kit FA6791

For more information on health and safety compliant first aid kits and other office essentials, you can contact Discount Office UK on 0800 298 57 42.

Why Honesty Is Always Our Policy When It Comes To Your Office Stationery Supplies

It is not uncommon for office stationery retailers to use tactics like offering low prices for goods that they do not currently have in stock, simply to gain the interest of potential customers and lure them in to the rest of the site. In addition to this, many stationery firms will also offer very low prices to new customers, whilst increasing prices for existing customers to make up for the losses of lowering prices.

At Discount Office UK, we are honest about our stationery. We do advertise our low prices, however, our products are in stock, and our prices remain the same whether our customers are brand new or have been getting their supplies from us for a long time. Rather than hooking customers in with clever price reductions, we simply offer our best price to all customers or potential customers.

We believe that just as important as offering customers competitive and fair prices for their office stationery supplies, is providing a friendly, professional, honest and transparent service. With nearly twenty years of experience in the office supplies business, we still pride ourselves on giving a personal and knowledgeable service. If ever you have any questions or are in need of advice about a certain product or line of products, we will be happy to help.

We offer a vast array of office stationery, from pens and pencils, filing goods, to office furniture, all of which we can guarantee are offered at our lowest possible price. By coming to us to supply all of your stationery needs, you can stand to save money by having fewer suppliers to manage, and therefore fewer shipping costs. A greater advantage of turning to one company to provide all of your office supplies is that all items will arrived at the same time if they are in the same order.

If you would like to learn more about what office stationery and supplies we have to offer, you can visit discountoffice.co.uk.

Things You Didn’t Know About Office Stationery

Understandably, office stationery isn’t the first thing that comes to mind when you think of fun facts and trivia, but even the most mundane and everyday items can have an interesting fact or story behind them – even your office supplies. Pens and pencils had to come from somewhere.

  • In most offices, paper is used in some form every day. What many people don’t know is that paper was said to have been developed in China by Cai Lun, a eunuch of the Han Court during the early years of the second century AD. However, the earliest found fragments of paper as opposed to papyrus derive from the second century BC, also in China. In the modern day world, China is the global leading producer of paper, with the United States of America in second place.
  • The modern legal pad evolved in the early twentieth century after a Judge asked for a margin to be drawn onto the left hand side of his paper, thus becoming the first legal pad as we know today, commonly found as a part of almost all business’s office supplies.
  • The first known stapler was made for King Louis XV of France in the eighteenth century and every staple was etched with the insignia of the royal court. During the nineteenth century, as the use of paper increased massively, the demand for an efficient form of paper fastener grew, leading to the stapler growing in popularity. In 1866, American George McGill created a patented precursor to the modern paperclip, with fellow America Henry R. Heyl creating the first machines to insert and clinch a staple in one step ten years later.
  • The pencil was created in the sixteenth century after a huge deposit of solid graphite was discovered in Cumbria. As this form of graphite was extremely solid, it could easily be sawn in to sticks and used to mark things. The first wood encased pencils date back to around 1560.
  • Before the rubber eraser was invented, many people used crusts of bread or breadcrumbs to remove pencil markings from paper. An English engineer named Edward Nairne is credited with creating and developing the first widely sold and marketed rubber eraser, after mistakenly picking up a piece of rubber instead of breadcrumbs and discovering its effective erasing properties.

If you have any more interesting facts or anecdotes about office stationery or wish to find honest priced office supplies, then why not contact us at Discount Office UK.